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Under the direction of the Facilities Director, provides overall administrative management support to the Facilities team. While delivering excellent customer service, this position will provide administrative management support to the Facilities Manager and the Alexandria Real Estate Engineering Team.

Essential Functions: An individual must be able to successfully perform the essential functions of this position with or without reasonable accommodation.

• Report generation and data entry (equipment information, tasks/procedures, and schedules) for the Angus work order platform computerized maintenance management system (CMMS).
• Serve as main point of contact for vendors/guests at our Facility Engineering office.
• Distribute and track all training materials.
• Assist in parts ordering process; receive and distribute all deliveries.
• Provide administrative support.
• Proficiency in MS Office and data management software.
• Assist in organizing events and scheduling meetings.
• Managing and updating company databases.
• Conducting telephone screens for potential new hire candidates and scheduling interviews.
• Assist in new hire orientation.
• Receive deliveries and coordinate their delivery.
• Create and distribute company/team newsletter.
• Support the organizational vision, mission, and objectives.
• Ensure that all quality and safety standards, specifications and policies are met.
• Support a culture based on open/honest dialogue and involvement with all team members that demonstrates the value of their input and engagement in improving performance.

Requirements

• Vocational School or Associates degree; a degree may be offset by two years relevant experience.
• Must be skilled in the use of PCs with MS Office Suite.
• Ability to work independently and be self-driven.
• Effective interpersonal skills to represent the company to customers and other outside contacts in an ethical and professional manner.
• Must be able to pass a pre-employment drug screen.

• Written and verbal communication, interpersonal skills; high quality document and report preparation.
• Experience working in an entrepreneurial environment requiring strong multi-tasking abilities.
• Key competencies of high ethical standards, strong values, integrity, drive to deliver results, pride in personal and team performance, decision quality, building effective teams, and action orientation are fundamental imperatives.

Physical Activities: While performing the duties of this job, the employee is regularly required to sit, talk and/or listen. The employee is occasionally required to walk, use hands and arms to handle material, and transit stairs. Read information, often in small print. Enter and locate information on a computer system or communication device. Write documents, reports etc. using a writing instrument (e.g., pencil, pen) or computer.

Working Conditions: While performing the duties of this job, the employee is assigned a desk in an office environment.

Pay Rate

$25/hr.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

Short Term & Long Term Disability

Paid Vacation

Paid Sick Time

Paid Holidays

401K with Company match