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Fire & Life Safety Program Assistant
Location: US-CO-Lakewood
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Department Information This position is open only to Colorado state residents.
Please Note: An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
While the full salary range for this position is listed, employees are normally hired towards the lower end of the range.
CDPS is an equal opportunity employer. See our EEOD Utilization Report (2020)
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision - Creating safer and more resilient communities across Colorado. Our Core Values Unity, Honor, Service CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.
Why I love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Click here to learn why CDPS employees love their jobs
Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery. Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community! When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be. Unmatched Benefits: We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities! Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans. The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts. Additional benefits we offer include free ECO passes for qualifying State employees within the RTD service area, and reduced college tuition at CSU Global and DeVry University. For a complete review of the benefits we offer, please click on this link. Description of Job DIVISION OF FIRE PREVENTION AND CONTROL
This position is located within the Division of Fire Prevention and Control. The mission of the Colorado Division of Fire Prevention and Control is to safeguard those that live, work, learn, and play in Colorado by reducing threats to lives, property and the environment. The Division safeguards the public through: fire prevention and code enforcement; wildfire preparedness, response, suppression, coordination, and management; training and certification; public information and education; and technical assistance to local governments. ABOUT THE WORK UNIT The primary purpose of the work unit is to ensure that all the buildings that are included in the jurisdiction of the Colorado Division of Fire Prevention and Control (DFPC) are constructed and/or maintained in accordance with the requirements of state statutes, regulations, adopted codes, and, in the case of healthcare facilities, CMS (Centers for Medicare and Medicaid) mandated requirements. To accomplish this purpose, the work unit performs building, fire, and life safety code plan reviews and inspections, regulates licenses and certifications to ensure compliance with the statute, regulations, and the currently adopted as applicable, conducts fire Origin and Cause investigations, and provides assistance to local jurisdictions to implement Community Risk Reduction initiatives within their communities.
WORK ENVIRONMENT
Mostly sedentary Hybrid Model 8am-5pm Monday to Friday
ABOUT THE POSITION
This position is the primary assistant to the Fire & Life Safety Section Chief. The FLSS Section Chief reports to the Chief of Staff and the Director of DFPC. The FLSS Section Chief provides advice and counsel to the Director on all matters regarding the fire, life safety, and building code enforcement in the Divisions regulated facilities. The FLSS Section Chief is also responsible for developing relationships and managing programs that support local, county, and state government, as well as the delivery of services to the citizens of Colorado, including fire origin and cause investigation services.
This position provides independent technical support for the second largest Section within DFPC, and makes decisions based on guidance established by the DFPC Director and FLSS Section Chief. It coordinates with multiple positions within CDPS and DFPC to develop and implement processes and procedures for delivery of administrative and fire and life safety programs on a state-wide basis. The position works independently with CDPS and DFPC staff for budgetary, human resources, purchasing, and other programmatic coordination related to all FLSS operations. The position provides support and advice to the Section Chief, trains other FLSS staff on processes and procedures, and serves as an internal and external liaison and coordinator for implementation of fire and life safety programs.
KEY RESPONSIBILITIES
Administrative and Program Support Provides general administrative assistance and support for the Section Chief, managing and prioritizing requests, calendars, meeting schedules, recording meeting minutes, logistical support and preparation for meetings and events, and communicating with other Sections, Divisions, and external stakeholders on behalf of the Section Chief. Synthesizes and disseminates pertinent information to staff. Facilitates information sharing with internal and external stakeholders and partners. Budget Coordination Assists Section Chief with development of detailed planning budgets for all FLSS funds, which include several complex cash funds, by compiling and analyzing financial from prior fiscal years, assessing current year spending, making recommendations and alternatives for all authorized funds, and organizing data in current budget formats and systems. Forecasts budget and purchasing needs in coordination with FLSS Branch and Unit Chiefs. Monitors current budget status for all FLSS funds throughout the fiscal year, interprets reports, compares actual expenditures to planned budgets, provides summary information to Section Chief, and works with CDPS Budget and Accounting staff to correct issues and discrepancies. Develops and coordinates coding procedures and systems in conjunction with CDPS Budget and Accounting staff, shares these with FLSS staff, and trains individuals as needed. Purchasing Coordination and Tracking Tracks status of large purchases and requisitions in CORE, identifies and corrects any issues and delays, and coordinates with CDPS Accounting, Budget, and Purchasing staff as needed. Reviews and analyzes all purchase requests requiring Section Chief approval, determines appropriate funding codes, and compares to planned budgets. Analyzes CDPS and DFPC purchasing processes and regulations, identifies issues and problems, develops and implements recommended processes, and educates FLSS staff as needed. Tracks all spending in the Section through the use of the States CORE accounting system. Human Resources and Personnel Coordinates closely with the DFPC HR Liaison, coordinates all hiring activity with FLSS Branches and Units, and develops processes and procedures for hiring, tracking position status, and documentation of hiring and personnel changes. Position works with FLSS Branches and Units to verify staffing plans, develops hiring schedules to operational needs, develops tracking systems for temporary and part-time employment employees, and develops processes for associated paperwork and documentation prior to the beginning and end of key employment periods. Works with DFPC HR Liaison and CDPS Budget to ensure current CD
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