KEY RESPONSIBILITIES

• Develop and maintain effective relationships with team members, senior leadership, vendors and stakeholders

• Learning and understanding the larger picture of the various units and organizations involved in the project and the extent of their interests as our Business Partners.

• Provide support to the Director

• Schedule meetings and coordinate conference calls

• Take and maintain minutes of meetings

• Assist in tracking and following-up on tasks and deliverables

• Perform administrative tasks related to the preparation and submission of expenditure requests and invoices

• Manage small, low-complexity projects as assigned:

• Work with staff as needed to identify Stakeholders and identify and assign resources

• Communicate with stakeholders regarding project needs and goals

• Develop and maintain and monitor project plans and project schedules

• Organize and facilitate stakeholder and project team meetings

• Prepare necessary presentation materials for meetings

• Document and follow-up on decisions and action items; log and track project risks and issues.

• Document meeting minutes

• Ensuring project deadlines are met

• Prepare and design presentation ready reports utilizing desktop publishing software; to include graphics, word processing and spreadsheet files in professional reports for presentation.

• Conduct research, collect and analyze data to prepare project reports and documents; including the use of running queries and summarizing information into consolidated charts and graphs

EDUCATION, EXPERIENCE & QUALIFICATIONS

1. Bachelor’s degree or equivalent work experience

2. Familiarity with and understanding of prevailing project management methods

3. 2-5 years of work experience in a similar role, preferably in a public-sector or IT setting. Recent college graduates may count relevant internship or work-study experience toward this requirement.

4. Superb organizational skills and attention to detail

5. Ability to show initiative and mature judgment

6. Excellent communication skills, both written and oral

7. Ability to respond proactively to requests and ensure they are completed timely, of high quality and reflect the stakeholder’s unique need.

8. Ability to work in a dynamic, entrepreneurial environment

9. Ability to multitask and work well under pressure

10. A highly collaborative, team-based approach, but with the ability to work independently and without supervision

11. Strong analytical skills

12. Proficient in Microsoft Office Suite: Outlook Word, Excel, PowerPoint, Project and Visio as well as SharePoint

13. Proficient in web conferencing/collaboration applications and tools, specifically Cisco Webex and Microsoft Teams