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Legal Administrative Assistant Location: US-CA-El Segundo Jobcode: 94a57ef3c706e111ef10709a036d93fa-122020 Email Job
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Office Management Duties:
- Proficient with typing and word processing, using programs like Excel, Word, Adobe, Office 360, among others.
- Maintain office equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; coordinating with outside IT people.
- Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt;; stocking items; delivering supplies to work stations.
- Managing physical storage and cloud databases.
- Scheduling, coordinating and confirming business lunches, appointments, and meetings; interact with clients and colleagues.
- Research regarding computer, phone , and tablet options and programs; make sure all of the above are updated, syncing with iCloud, and running smoothly.
- Prepare client invoices; monthly billing.
- Make business travel arrangements
- Attention to detail, administrative writing skills.
- Strong organizational skills; physical storage units, cloud storage systems, filing systems, alphabetizing.
- Ability to make copies, send faxes, and send mail through USPS or any other mail service like UPS and FedEx.
Legal Assistant Duties:
- Keep matter organized by establishing and organizing files; documenting actions; inputting information into file databases.
- Preparing letters, presentations and reports.
- Arranging for the delivery of legal paperwork.
- Preparing entity filings with Secretary of State.
- Typing correspondence and legal paperwork.
- Conducting research in legal matters.
- Maintain a comprehensive and organized billing system resolutions.
Personal Assistant Duties:
- Booking transport and accommodation for personal/leisure travel.
- Taking orders and calling them in for lunch runs.
- Understanding of online systems like Backblaze and Sherweb, as well as a fair working knowledge of Apple products and operating system.
Law Offices of Trudi J. Lesser
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