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The Administrative Assistant supports the Legal team. The ideal candidate can work independently performing a wide range of complex and confidential administrative and clerical support duties including business related tasks such as creating reports, organizing travel and accommodations, and completing meeting notes. The position requires excellent communication and interpersonal skills and ability to provide information and service(s) to a wide range of internal and external clients and contacts. To successfully perform this role, the candidate should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have previous experience as an Executive or Administration assistant.

Requirements

Essential Duties and Responsibilities:

• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.
• Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.
• Filing and retrieving corporate records, documents, and reports.
• Preparation of documents for review and presentation to the board of directors, committees, and executives.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Accurately recording minutes from meetings.
• Using various software, including word programs, excel spreadsheets, databases, and presentation power point.
• Performing office duties that include ordering supplies and managing records database.
• Provide general administrative support.
• Maintaining comprehensive and accurate corporate records, documents, and reports.
• Answering incoming phone calls in a polite and professional manner and accurately taking messages.
• The position may occasionally require work in off hours, on weekends, or on holidays as business demands require.

Knowledge, Skills, and Abilities:

• Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
• In-depth understanding of entire MS Office suite.
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• Professional level verbal and written communications skills
• Time management and ability to meet deadlines
• Excellent verbal and written communication skills
• Strong organizational skills and ability to multitask
• Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines)
• Ability to treat confidential information with appropriate discretion
• Exceptional attention to detail.
• Willing to work overtime.

Minimum Qualifications:

Candidates/incumbents must meet the minimum qualifications as detailed below.

• College degree preferred, or an equivalent of education plus experience in an office environment
• Five plus years related experience with proven office administration skills required
• Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools

Benefits

• Medical and Prescription Plans
• Dental Plans
• Vision Care
• Basic Term Life and Accidentals Insurance
• Voluntary Life
• Short & Long-Term Disability
• Flexible Time Off Program
• Company Paid Holidays
• Paid Sick Leave
• Paid Parental Leave
• 401(k) Retirement Plan