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Job TitleManagement Assistant IGTD
Job Description
In this role, you have the opportunity toJoin the Image Guided Therapy Devices (IGTD) International team in a diverse role, performing the duties of a management assistant supporting the Head of Commercial for the International Markets as well as performing basic administrative, organizational and operational roles, to support the IGTD International Management team and Marketing directors. As a Management Assistant, you will be instrumental in making sure the team works at its best. You will be working for the Head of Commercial and will make a difference by helping this team to stay connected and operate efficiently in this this fast-paced environment. Structuring communication flow and ensuring that critical information is available, organizing events and meetings, coordinating projects and assisting the Manager and its team with their day-to-day challenges is something you will be working on. This job requires full-time commitment as well as readiness for fast responsiveness beyond standard working scheme, if required.

Your role:
You provide dedicated administrative support to Commercial management. This includes the coordination of managers schedules, making appointments, establishing agendas, and arranging the use of conference rooms or outside facilities.
You provide more general support to the IGTD INT Management team, like setting up MT year calendar, meetings management, simple purchase requests, communication, organizing Town Hall with producers and the communication team
You serve as a contact to employees and other stakeholders inside and outside the organization and help ensure smooth operations
Agenda Management, Archive Management for the Head of IGTD Commercial
Responsible for travel arrangements (logistics and travel agenda)
Travel, flight, and accommodation bookings
Outlook agenda management, mail screen incoming and outgoing mail, processing, and priorities
Expense management and requests through Concur system
Organize and host meetings, events, (video) conferences, Web casts, internal and external for IGTD MT
IT requests
Creating Purchase orders and approve in RBAM
Approving expense reports, travels etc. according to guidelines and company policies.
On-/Off boarding (including organization of farewells)
Create and manage Teams site, calendar, sharepoints
Up to date database of key contacts
You provide support to Marketing directors with creation of Purchase orders

You're the right fit if:
Experience in a similar role as Management Assistant in a fast-paced, dynamic, international environment
You have a passion to support people and apply strong organizational and planning skills.
Pro-active and enthusiastic person, who is willing to take initiative, knows how to set priorities under pressure and has ability to work independently
Effective communication skills, with strong English language skills and French or Dutch fluency
Is a multi-tasker, thinking in solutions, with a hands-on and no-nonsense mentality
Is open and approachable, as well as comfortable in directing others
Has a strong work ethic and positive attitude. Is able to deal with sensitive, complex and confidential information
Is easy in using and adopting IT tools and communication technologies.Has good understanding of Microsoft Office and other administrative tools
Is able to quickly build profound understanding of a complex organizations structure, policies and guidelines
Both a team-player and an independent worker, easily connecting to others

About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others. Learn more about our business. Discover our rich and exciting history. Learn more about our purpose.If youre interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.