Open Date: December 12, 2023
Closing Date: December 26, 2023
Position Type: Trust Fund
Appointment Type: Trust Temporary Not to Exceed Two (2) Years (may be extended based on funds availability)
Schedule: Full Time
Location: Front Royal, VA
Position Sensitivity and Risk: Non-sensitive/Low Risk
Who Can Apply: Open to all Qualified Applicants

What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program and may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

The Smithsonian lnstitution is the worlds largest museum and research complex, consisting of 19 museums and galleries, the National Zoological Park, nine research facilities and the Smithsonian Libraries. The mission of the National Zoo and Conservation Biology Institute (NZCBI) is to save species by using cutting-edge science, sharing knowledge, and providing inspirational experiences for our guests.

This position provides a variety of financial, procurement and clerical support services to one or more departments or programs. As a Management Support Assistant, you will be responsible for financial management, budget administration, procurement and or human resource's function. You will also assist supervisors and managers with regulatory procedures and requirements.

In this position, you will:

• Assist in tracking income and expenditures from a variety funds.

• Order a variety of goods and services using the agencys procurement system.

• Provide staff guidance and recommendations around new/established requirements, regulations and procedures related to administrative operations.

• Prepare and track forms for billing, receiving, disbursing, and/or transferring funds, follow-up on transactions to ensure completion.

• Prepare, review, certify, and approve travel authorizations/vouchers in the travel system.

• Prepare or review outgoing correspondence for grammar, format and correctness.

• Serves as timekeeper for the organization or unit, monitoring and coordinating the timely and accurate submission of Time and Attendance.

• Provide general office support.

• Performs other related duties as assigned.

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the grade IS-05 or GS-05 level in the Federal Service.

For this position, specialized experience is defined as experience in providing administrative support functions for at least four of the following: managing files, timekeeping, scheduling, travel arrangements, travel authorizations and vouchers, procurement via company credit card, and preparing reports. Must also have customer service experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

Or Education: 1 full year of graduate level education; or superior academic achievement.

Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying.

Applicants, who wish to qualify based on education completed outside the United States, must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in your application being rejected and may also result in termination after employment begins.

The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

Commitment to Diversity, Equity, and Inclusion
The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact BiagasL@si.edu(link removed) Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonians Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer(link removed) We believe that a workforce comprising a variety of educational, cultural, and experiential backgrounds support and enhance our daily work life and contribute to the richness of our exhibitions and programs. See Smithsonian EEO program information: www.si.edu/oeema.

The Smithsonians National Zoo and Conservation Biology Institute (NZCBI) leads the Smithsonian's global efforts to save species, better understand ecosystems, and train future generations of conservationists. Founded in 1889, NZCBI is part of the Smithsonian Institution, the worlds largest museum and research complex. Its two campuses are home to more than 2,100 animals, including some of the planets most critically endangered species. NZCBIs employees, located in the nations capital, Front Royal, Virginia, and worldwide, are leaders in conservation, care, exhibition, and research of wildlife and habitats.