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Phone/Skype Hire. REMOTE
Location: REMOTE
Duration: 12+ months
The Advanced Planning Writer will have a combination of project management, communications, business analysis and technical writing skills. The APW will assist with leading the assessment and analysis of program activities forecasted, completed and to be reported within APD. This role assists with producing the Advance Planning Documents and ties together all associated areas including business and technical architecture, project management, product management, finance, and contracting, to produce and report on IT project compliance.
This role will assist the APO Budget Lead with budgetary forecasting, financial reporting, and cost allocation processes to define and report on required program cost details. This role will assist the APO Document Lead with overall development and maintaining Advanced Planning Documents, and Technology-related documentation for federal financial proposals (similar to grants) and planning documents within required timelines.
The primary role and responsibility of the APW is to work with the Business Leads, Project Teams, functional/matrix managers, vendors, contracting, budget offices, and other stakeholders to develop Advanced Planning Documents (APDs) required by Centers of Medicaid/Medicare Services (CMS). This documentation involves drafting the business and technology narratives required to articulate the status of activities for all projects in various phases throughout the planning, implementation, and operations phases of their lifecycle and are directly related to CMS outcomes, state specific goals, and project requirements. The role must be able to take complex concepts and convert them into easily understood written documentation such that the content ensures successful system certification and compliance consistent with Program Management guidelines/processes and CMS expectations.
Responsibilities
- Develop and maintain Advanced Planning Documents, and Technology-related documentation for federal financial proposals (similar to grants) and planning documents within required timelines.
- Develop and maintain strong relationships with stakeholders to ensure data, analysis and plans are accurate, complete, and remain on schedule.
- Coordinate and meet with various teams, vendors, and stakeholders to support the gathering, analysis, and finalization of information to obtain final sign-off on deliverables.
- Work closely with the business team, project teams, and subject matter experts to gain an understanding of project and related requirements to develop appropriate document content.
- Facilitate and coordinate APD review meetings with the business.
- Organize material and complete writing assignments according to agency standards regarding order, clarity, conciseness, style, and terminology.
- Assist the Document Lead for the overall development, review, and completion of APDs and requests for additional information responses.
- Compile information, conduct research and assemble all applicable data necessary to develop solid, viable, meaningful APD.
- Interface with project teams and technical support personnel to clearly articulate current state activities and translate the information provided into concise updates.
- Maintain awareness of CMS policy updates, organization, and communications as applicable.
- Collect documentation content from business and technical staff.
- Collaborate with business and technical staff to consolidate and interpret technical information.
- Develop an understanding of the business functions and systems in support of articulating the objectives within the associated documentation and alignment with federal guidelines.
- Independently review and prepare documents for review and approval.
- Review all relevant regulations and standards for APDs and other documentation are in alignment and serves as the expert on the subject.
- Utilize tools, templates, and developed methods to keep abreast of project activities across the program.
- Ability to exercise communication skills in both written and verbal means to take complex concepts and convert into easily understood written documentation.
- Organize material and complete writing assignments according to agency standards regarding order, clarity, conciseness, style, and terminology.
Desired Professional and Technical Expertise
Prior APD development or RFP, RFI, contract writing.
Prior writing experience of financial request documents and/or justifications in a governmental environment.
Working knowledge of government regulations as they pertain to the grant proposal and advance planning document writing process.
Prior experience preparing healthcare information technology proposals or working in the healthcare technology environment.
Prior experience in a procurement environment.
Strong communication and follow-up skills.
6+ years Proficiency with Microsoft Office, Power Point, Excel.
Prior knowledge of Budgeting, and/or Accounting is helpful.
Prior state government/public sector experience with health and human services programs (such as Medicaid, MMIS, claims processing, eligibility, HHS analytics, etc.)
Experience managing multiple priorities/projects including project scope and understanding of schedules, quality, change management and project financials.
Demonstrated experience using project tracking tools (Microsoft Project, (e.g., Jira, Tableau, and ServiceNow).
Business Analyst and Project Management experience.
Skills Needed
Experience working in Medicaid, Health IT, Health Insurance environment, public sector experience with health and human services programs Required 3 Years
Experience documenting business process flows and related JAD, and RFP development/review actions Required 2 Years
Experience executing against multiple priorities/projects including with knowledge of scope, schedule, quality, and change management Highly desired 5 Years
Experience documenting status reports, standard operating procedures (SOP), and policies and procedures Required 5 Years
Prior Advanced Planning Document development, RFP, RFI, contract writing. Highly desired 3 Years
Business Analyst Experience Highly desired 3 Years
Excellent communication skills, both verbal and written Required 5 Years
Project Management experience Highly desired 3 Years
Requirements gathering experience including experience eliciting requirements from business owners Required 3 Years
Demonstrated experience using project tracking tools (Microsoft Project Suite, MS Teams, etc.) Required 5 Years
Medicaid, MMIS, claims process or related technical experience Highly desired 3 Years
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