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Office Administrator - Intern Job Description

Company: Ivy Energy

Location: San Diego HQ

Position Type: Internship

Duration: 3-6 months w/ possible extension - 10-15 hours per week

Pay: $20/hr

Are you a proactive and organized individual seeking valuable hands-on experience in office administration and business strategy? We are looking for a highly motivated Office Administrator Intern to join our team at Ivy Energy. This internship opportunity will provide you with practical skills and insights into the operations of a dynamic workplace. If you are eager to contribute, learn, and grow in a professional environment, this position is perfect for you.

Virtual Grid by Ivy is the first solar billing software of its kind, solving the split incentive problem of transacting solar energy between residents in shared buildings. Virtual Grid is the most intelligent solar billing and DER value management platform enabling building owners to provide an equitable and grid-supportive billing experience. Instead of flat solar discounting, Virtual Grid uses smart grid logic and proprietary algorithms to fairly distribute solar benefits based on energy usage. Not only delivering savings to tenants, but also increasing net operating income for owners. Ivy brought home the Gold Award in the Grid Optimization category at the 2023 Edison Awards.

Responsibilities:

• Oversee the maintenance of the office space, including ensuring cleanliness and safety compliance
• Handle office keys, issuing parking fobs, and facilitate all communications with office landlord and security
• Purchase office supplies, snacks/drinks, and office technology as well as restock and track inventory
• Support the office in maintaining a clean and organized workspace
• Assist with scheduling appointments, meetings, and events
• Aid in managing office supplies inventory and placing orders when necessary
• Collaborate with various teams to ensure smooth coordination and communication
• Assist in preparing reports, presentations, and other administrative documents as required
• Retrieving daily mail and scanning in relevant documents

Join our team and contribute to our success as an Office Administrator Intern. Apply today by submitting your resume and a brief cover letter outlining your interest in the position and relevant qualifications. We look forward to hearing from you!

Ivy Energy is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Requirements

• Currently pursuing or recently completed a degree/diploma in Business Administration, Office Management, or a related field
• Strong organizational skills with great attention to detail
• Excellent verbal and written communication skills
• Proficient in using Google Suite
• Ability to multitask and prioritize tasks effectively
• A professional and positive attitude with excellent interpersonal skills
• Strong problem-solving abilities and a proactive approach to work

Benefits

• Gain practical experience in office administration within a professional setting
• Opportunity to work closely with experienced professionals and learn from their expertise
• Exposure to a diverse range of tasks and responsibilities
• Develop and refine essential skills such as organization, communication, and time management
• Build a valuable network and establish professional connections
• Potential for future growth and career opportunities within the company