Are you highly motivated with exceptional organizational skills?





Join our team and enjoy long-term career success in an exciting environment!



The Goettl Company / Goettl Design Group is a design firm and contracting company.



Our ideal candidate must be able to prioritize a wide variety and volume of daily tasks and be comfortable shifting between those tasks throughout the day. This position requires experience in construction administration and financial management. It also requires the personal skills to coordinate effectively with Project Managers, and vendors. Necessary skills include contract administration, coordination of project financial data, basic purchasing, lien waiver administration, preparation of monthly billings and general project information administration. Required software competencies include Sage (Peachtree), Excel and Word.



Responsibilities:

• Assist with operations processes, as directed


• Greet clients, vendors or visitors who come into our office in a professional and friendly manner


• Answer telephone calls in a professional and friendly manner and direct appropriately


• Process incoming and outgoing mail


• Perform data entry


• Create and maintain electronic and physical files


• Maintain office organization


• Arrange special events, such as client meeting luncheons


• Perform other administrative duties, as assigned


• Manage, organize and maintain monthly invoicing from all vendors; including verifying bills are paid on time, amounts are correct and associated paper work is included with monthly invoicing


• Enter vendor invoices into the accounting system, ensuring accurate data and G/L account allocation


• Coordinate payment distributions with all vendors


• Invoice monthly payment applications for all customers and track payment from customers


• Interact with other departments internally to follow-up on vendor invoice issues and discrepancies


• Maintain accounts via Peachtree and balance accounts monthly


• Prepare monthly tax payments to associated Counties and Cities


• Manage, organize and update project files ensuring accurate maintenance of all files for all contract documents


• Process check requests and expense reimbursement reports


• Review vendor statements, research and resolve discrepancies


• Assist with other projects and ad hoc requests as needed


• Maintain vendor files and accounts payable documentation


• Respond to vendor inquires


• Arrange and participate in meetings, conferences and project team activities


• Follow and enforce accounts payable policies and procedures

• Professional appearance


• Construction administrative experience with a strong desire to grow


• Proficient in Microsoft Office Suite (Excel, Word, Visio, etc.)


• Fast learner


• Ability to work in a fast-paced environment


• Ability to assist in multiple areas as requested


• Proficient in usage of computers


• Fast in typing (50 words per minute or better)


• High attention to detail and accuracy


• Exceptional organizational skills


• Stellar communication skills


• Relevant college degree or equivalent required


• 3-5 years of related experience processing construction accounts payable including bank draws and lien releases


• Sage (Peachtree)

Benefits:

Our employees are our most valued asset. We offer an outstanding benefits package, including medical, dental, vision, paid leave, and paid holidays. Salary $40-60k DOE.



Apply:



To apply, please send cover letter, resume and salary requirements.