Sandalphon’s Heart and Home and Rainbow Universe Pageants is searching for an energetic and friendly Office Manager to manage our day to day operations. At Sandalphon's Heart and Home, we provide temporary housing for youth that have been involved with gangs, mental illness, prostitution, addictions, sex trafficking and incarceration or on probation. So, we have a unique atmosphere and a diverse population of youth. At Rainbow Universe Pageants, an inner beauty pageant system, we produce pageants for boys and girls ages 13-24 to assist them with their personal development, confidence and self-esteem levels. The successful candidate will be very patient with any changes at our house and with anything that could potentially be a crisis with the youth and will be able to assist us with our day to day tasks of pageant system management and communicating with contestants.

Responsibilities:

• Perform clerical duties, take memos, maintain files, and organize documents; photocopy, fax, etc. as needed


• Assist in preparing information and research materials


• Create, sort and manage files (mostly online)


• Take notes and memos during meetings


• Run general industry related errands


• Type documents, drafts, and reports


• Manage databases and input information, data, and records


• Respond to web correspondence, social media posts, and emails


• Set up, break down, organize, and maintain conference rooms, training rooms, and meeting rooms


• Update company calendars


• Create and maintain PowerPoint presentations


• Attend company functions and networking events


• Shadow multiple office positions and train in a variety of tasks


• Update and post social media and website content

Qualifications:

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)


• Excellent listening and organizational skills


• Excellent time management skills


• Office management or administrative skills is a plus


• Excellent written and verbal communication skills


• Self-directed and able to work without supervision


• Energetic and eager to tackle new projects and ideas

Education:

• Entry level position


• AA degree or some college a plus

*If you are interested in this position you must answer the screening questions in order to be considered as a candidate, otherwise your resume could get ignored.