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Responsibilities:

• Provides all aspects of office services to the firm including general copy, print, mail, fax, and facility services, as managed and supervised by the Office Services Manager and/or Office Services Supervisor
• Receives, sorts, and delivers mail and packages to USPS or FedEx at the end business day
• Receives and delivers overnight packages, envelopes, and parcels to recipients, capturing a signature upon delivery
• Processes outbound USPS mail on mail meters
• Processes and creates air bills for pouch items to other offices
• Provides key operator support for convenience copy and print machines
• Provides facility support to the firm upon request
• Contacts third party messenger service
• Records outgoing and incoming hand deliveries on logs
• Ensures office numbers are included on all outgoing hand deliveries
• Notifies Office Services Supervisor of any delays or issues which may arise
• Scans LegalKey files from attorney cabinets and offices
• Receives E-fax via E-fax Administrator email then forwards to recipient
• Creates physical files sent by Legal Assistant via Attorney Desktop in Legal Key
• Deletes files from LegalKey upon request
• Go on daily bank runs for Finance Department
• Cleans all copier machines and copy area counters when morning staff is not available
• Advise the Supervisor when Office Services supplies are low

Requirements

Prior experience working in a similar capacity

2+ years of office services work, preferably within a law firm

Experience working with LegalKey