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About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didnt get there by accident behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. Thats why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, administrative professional to join our team supporting Real Estate Sales Professionals at our Downers Grove office.

*This is a part-time, on-site position at our Downers Grove office. Expectation of up to 29 hours/week, M-F 9am-5pm.

Essential Duties And Responsibilities:

(other duties may be assigned)

• Compile property transaction files for all listings and contracts and verify information.
• Technological savvy
• Marketing support
• Create and manage office advertising utilizing ad templates
• Listing maintenance, create paperless listing files, process listing agreements
• Process sales, closings and earnest money
• Answer phones
• Administrative support services
• Document management
• Distribute and prepare incoming and outgoing mail
• General office support functions including greeting customers and maintaining office appearance.
• Process buyer rep agreements
• Data entry
• Tasks assigned by Broker Manager & Sales Support Manager

Requirements

• Strong communication skills (verbal & written)
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Social media savvy (FB, Twitter, Instagram, etc.)
• Ability to perform accurate data entry
• Team player but can work independently
• Professional appearance
• Proactive
• Real estate knowledge is a plus

Education/Experience

• High School Diploma or equivalent required.
• Minimum 1 year Administrative Assistant experience.
• Previous Real Estate administrative experience desired.