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We are searching for an experienced, proactive, and resourceful Personal Assistant to provide comprehensive support to our dynamic family. This role requires exceptional communication, organizational, and problem-solving skills, along with a positive attitude and emotional maturity.
Responsibilities:
- Property management: Overseeing home remodels, managing vendors, and controlling household stock and inventory.
- Calendar management: Creating and maintaining various home calendars, scheduling personal appointments, and coordinating with household staff and external contacts.
- Travel coordination: Meticulously arranging personal travel, considering preferences for accommodations, car service, flights, and ensuring all necessary travel documents are prepared.
- Collaboration and communication: Working effectively and respectfully with family members, household staff, and personal contacts to ensure smooth operations.
- Event planning: Planning, managing, and organizing high-end events, such as dinners, birthdays, and fundraisers.
- Research and sourcing: Identifying innovative home equipment, experiences, and local charities to support.
- Errands and coordination: Running errands, coordinating meals, managing health and wellness appointments, and assisting with various tasks.
- Contact management: Managing family contacts, holiday cards, and gifting.
Requirements
- Minimum 1+ year of experience as a personal assistant, office manager, or estate manager (experience in project management, construction, or event planning is a plus).
- Consistent work experience of 2+ years (please explain any resume gaps, if applicable).
- Bilingual: Proficiency in English or Spanish is strongly preferred.
- Proficient in Google Suite (Gmail, Docs, Sheets, Slides) and familiar with Mac OS and iPhones.
- Experience with international coordination, handling multiple time zones, travel arrangements, and scheduling.
- Tech-savvy with a quick learning ability and ability to troubleshoot independently.
- Flexible availability, including occasional weekends and evenings for events, and being reachable by phone or text after hours if needed.
- Willingness to occasionally travel to set up summer or winter homes prior to the family's arrival.
Benefits
Benefits:
- Flexible schedule and remote/hybrid work options.
- Paid time off.
- Professional development assistance.
Albul Engineering
