Report this job

---

What is the problem? *

Incorrect company
Incorrect location
Job is expired
Job may be a scam
Other

Job Purpose

Processes and reviews purchase requests and places orders with vendors.

Responsibilities

1. Follows processes and procedures outlined in Purchasing flowcharts.
2. Reviews incoming purchasing requests.
3. Places orders with vendors.
4. Ensures timely delivery of lighting equipment.
5. Approves vendor invoices.

1. Follows processes and procedures outlined in Purchasing flowcharts by:

• Ensuring the version is current by replacing old flowcharts with new updates.
• Following processes as detailed on flowcharts without exception.
• Questioning your supervisor on items that need further clarification you are not in agreement with or are not comprehendible.
• Notifying your supervisor of any suggested changes.

2. Reviews incoming purchasing requests by:

• Reviewing each purchase request and forwarding those to your supervisor which you are not comfortable assuming full responsibility for.
• Declining requests for items that are not relevant to your department.
• Ensuring expenditures fall within approved spending limits of the requestor.
• Confirming receipt of purchase request and collecting any missing details before proceeding.
• Ensuring any necessary accessories such as flight cases, lamps, connectors, clamps, and related items are accounted for.

3. Places orders with vendors by:

• Using MRC in Nexus to determine vendor selection and pricing. Consulting with supervisor on items that are not detailed in MRC.
• Confirm unit cost, shipping details, and delivery schedule with the vendor prior to placing the order and ensure these details are documented on the Purchase Order.
• Ensuring the requestor has approved the pricing and terms of the purchase prior to issuing the PO to the vendor.
• Confirming with VP Purchasing that the expenditure is approved for cash flow purposes.
• Issuing purchase order(s) to the vendor(s).

4. Ensures timely delivery of lighting equipment by:

• Undertaking the procurement process in a timely fashion to ensure delivery deadlines are met.
• Providing Operations, Vendor, and CL Transport Department with all relevant shipping information for Purchase Orders which have been issued.
• Monitoring delivery dates and holding vendors accountable for delivery commitments.
• Updating incoming purchases to show accurate availability in CL inventory.

5. Approves vendor invoices by:

• Fielding all inquiries and questions from the AP Department regarding purchases you have initiated.
• Resolving any receiving discrepancies and confirming receipt of orders before approving invoices.
• Providing Sub-Rental Department replacement cost of equipment along with lead time and availability.

Personal Attributes

• Self-motivated, ability to set and meet goals.
• Strong organizational, forward planning, and decision-making skills.
• Communication, with a passion for collaboration over confrontation.
• Quality conscious, and team results driven.
• Excel at multi-tasking and adapting.

Professional Attributes

• Computer skills MS Office, Excel, Word, OneNote, OneDrive, SharePoint, Zoom.
• Data Analysis.
• Creative problem-solving.
• Reliable customer service.