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Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction. With offices in New York City, The Hamptons, New Jersey, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

• Cover Reception area duties include: Answering phone, Greet Visitors, updating calendar arrangements, notifying Agents when packages have arrived, emailing office regarding unclaimed commission checks, updating office directory, updating office floor plan; reviewing licenses and continuing education for filing. Making sure the front desk and all conference rooms are fully organized and ready for meetings.
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately type, prepare and coordinate copying of board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating exclusive agreements, extensions, leases, riders, letters, deal summaries, commission bills, dividers; as well as, copying, faxing, assisting with mailings, etc.
• Ensure consistency and standards are met on all work products.
• Assist with special projects as needed.
• Knowledge of the Listings Database; how to enter listings, update Open Houses, conduct price adjustments, and alter web or online alterations.
• Order Supplies.
• Restock supplies.
• Ensure office is well organized
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Proof read all deliverables, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox directory.
• Provide back-up administrative support.
• Order Supplies.
• Restock and organize office supplies.
• Assist with special projects as needed.

Requirements

• Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
• Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
• Ability to learn and demonstrate excellent working knowledge of Real Plus, Data Entry.
• Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
• Associates or Bachelors degree preferred.
• Must be able to maintain the highest level of confidentiality.
• Ability to handle sensitive material concerning the organization.

This job is Saturday and Sunday, with an additional two weekday days (weekdays flexible).

$20/hour

Benefits

Brown Harris Stevens Residential Management believes that all persons are entitled to Equal Employment Opportunity, and we do not discriminate against our employees or applicants for employment because of race, creed, color, religion, national origin, gender identity and expression, sex, age, disability, marital status, political affiliation, sexual orientation, genetic information, or veteran or citizenship status provided they are qualified and meet the requirements for the job. Brown Harris Stevens Residential Management provides Reasonable Accommodation to candidates with Disabilities.