Administrative Assistant

Cozen O’Connor has an excellent opportunity for a dynamic full time Administrative Assistant in the Philadelphia Office.

The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.

Responsibilities:

• Track, compile, organize and submit appropriate expenses into Chrome River.


• Maintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and /or members of the Group, taking care of all the details in connection with each event.


• Arrange all travel and lodging to and from all locations.


• Handle all telephone calls and/or transcribes voice mail messages into emails.


• Scans, copies materials for Group.


• Monitor emails and respond to those that can be addressed.


• Input time into InTapp.


• Work with assigned biller who drafts bills for review.


• Maintains—inputs and updates contacts and lists.


• Prepares, proofreads and processes engagement letters and other correspondence.


• Opens new matters.


• Performs conflicts checks.

• Office/Clerical Administrative experience is required.


• Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook.


• Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision.


• Excellent communication skills.


• Ability to work autonomously or in a team environment.


• Work well under pressure and strict deadlines.


• Ability to work overtime if necessary

Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.