Rock-star receptionists need to juggle several tasks at once while maintaining a customer service-oriented attitude. This is because they serve as the first impression most clients have of a company, both in person and on the phone. If you have the focus and the organizational skills needed to track and set appointments, manage scheduling changes, and coordinate office communications, then this job could be the perfect fit for you. While you perform various administrative duties, we'll depend on your pleasant demeanor and beaming smile to serve as the first point of contact for customers, vendors, job seekers, and other visitors to the office.



Job Responsibilities

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  Greet visitors to the office in a professional manner while notifying the appropriate staff members to facilitate timely meetings and appointments.

  
  


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  Operate the company's phone system to route incoming calls to the proper location.

  
  


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  Perform typing and data entry, filing, and other administrative duties as assigned by your supervisor and other senior office staff members.

  
  


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  Notify staff when client arrives

  
  


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  Maintain the office calendar and conference room schedule while coordinating catering and other resources needed to fulfill client requests.

  
  


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  Sign for incoming packages and route them efficiently, so the office functions more smoothly.

  
  


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  Learn the requisite office technology, such as scanners, fax machines, copiers, and printers, and remain up to date on their operation as technology changes.

  
  


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  Keep the reception area, guest areas, and conference room orderly and clean on a daily basis so they are always ready for the next meeting or client.

  
  
  

  This position has a variable schedule with some nights and Saturdays required.

  
  
  

  Job Skills & Qualifications
  
  
  
  Required

  
  

• Highly developed written and verbal communication skills


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  Proficiency in Word, Excel, and other office applications

  
  


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  High school diploma

  
  
  

  Preferred

  
  

• Previous customer service experience

Prior experience with office technology, such as phone systems, copiers, and fax machines