Job Description:

Responsibilities:



• Answers and directs pone calls

• Maintains service and installation schedule

• Communicates with customers and technicians regularly to provide any update needed

• Keeps control of subcontractor’s hours on a daily basis.

• Keeps control of GPS activity and creates a biweekly spreadsheet per company vehicle.

• Communicates any office maintenance/repair needs to the building landlord

• Organizes and schedule Jobs, meetings and appointments

• Write and distributes email, correspondence memos, letters, faxes and forms

• Assists in the preparation of regularly scheduled reports

• Develops and maintains filing systems.

• Maintains vendor and customer contact lists

• Maintains fleet log

• Maintains uniform system

• Performs office supply order

• Keeps the front office organized and presentable to our customers

• Performs miscellaneous job-related duties as assigned

• Provides assistance and support to the office staff





Job Requirements:

Requirements:

• Proven working experience in a front office handling receptionist responsibilities

• Customer Service

• Professional appearance

• Basic experience on scheduling service calls

• Attention to detail and problem solving skills

• Excellent written and verbal communication skills

• Ability to organize, multitask, prioritize and work under pressure

• Strong organizational, time management and planning skills

• Proficiency in MS Office

• High School Diploma

• Must be able to type at a reasonable speed.