Position Summary

The Recruiting Assistant supports recruiting for the S&E group by coordinating the administrative tasks associated with those activities. This can include all facets of the recruiting processes including sourcing and candidate communication. It also includes reporting, tracking, and other metrics activities using our internal applicant tracking system, email, and MS Office tools.

Essential Duties

Screening and Interviewing:

• job postings and maintenance, sourcing resumes, initiating background checks and drug screening when appropriate;


• Conduct screening interview to determine which candidates meet minimum qualifications;


• Updates and maintains candidate and requisition data in Jobalign & SterlingONE to include; manager feedback, contact log activity, interview schedule and feedback;


• Administer respective employment related screenings: background checks, employment and education verifications, criminal checks, pre-employment drug testing and driving records if applicable;

Final Selection and On-boarding:

• Extends offers of employment to selected candidates under the direction of the hiring managers and within the guidelines of ABM’s compensation policy;


• Manage initial on-boarding process for hires including compliance requirements, and communications to new hires;

Compliance:

• Participate in the implementation of maintenance of Equal Employment Opportunity and Affirmative Action strategies and programs in all aspects of recruiting and hiring;


• Ensure compliance with all local, state and federal laws regarding employment;


• Manage candidate data tracking progress in applicant tracking system;


• Maintains accurate and well-ordered documentation on all candidates, searches, hiring managers interactions, and other recruiting activities to ensure a safe and thorough audit if required.

Strategic:

• Maintain effective working relationships with hiring managers to ensure understanding and support for short and long-term recruiting needs;


• Follows up administrative work, including correspondence to candidates and filing of paperwork.

* Job duties may be modified at any time.

Bilingual (English/Spanish) highly preferred

Must have a HS diploma or GED.

Experience working in a professional environment in a clerical/administrative capacity is preferred.

Experience in HR, Recruiting, or Staffing environment is preferred.

Proficient in Microsoft Office 2007 or higher (to include Word, Excel, PowerPoint, and Outlook).

Must be customer focused, with excellent communication skills (written and verbal).

Solid organizational and problem solving skills.

Ability to work well with a variety of personalities and management level.