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JOB TITLE: Administrative Asst. + Office Manager
DEPARTMENT: Carolinas/Virginia Studio
REPORTS TO: Managing Director
FLSA STATUS: Non-Exempt
JOB TYPE: Part time (20-29 hours)
LOCATION: Meteor Education + Blankenship Associates Studio office located at 980 Trinity Road, Raleigh, NC
COMPENSATION: 18.50/hour
SUMMARY OF POSITION
Responsible for overseeing and providing first touch services, administrative and bid support and office management for the Meteor Education + Blankenship Associates Studio office located at 980 Trinity Road, Raleigh, NC.
ESSENTIAL RESPONSIBILITIES
First Touch Services
Serves Guests by greeting, welcoming, directing and announcing them appropriately.
Answers phones and directing calls forward to the appropriate person.
Maintains budget for and stock of snacks, beverages and water for guests and office team.
Understands and anticipates guest needs, embodying an attitude of friendliness and hospitality.
Serves as the primary resource for the maintenance of office decorum and cleanliness.
In-Town Guest Services
Assists with making reservations at restaurants, coordinating catering needs, ordering/serving lunches for employees & guests.
Assists with meeting needs such as printing documents for guests or Meteorites as requested.
Responsible for the management of keys and alarm codes for the office.
Other Administrative Duties
Maintains and orders office supplies (including mailing supplies such as Meteor Education envelopes and FedEx envelopes) to meet team needs
Receives and sorts daily mail and packages. This includes bi-weekly trips to the post office box.
Assists in packaging shipments, creating labels and shipping packages for Meteor employees in office and those who are remote.
Performs clerical duties such as copying, faxing, laminating, and emailing.
Supports the planning and execution of corporate events as requested.
Preparation of Warranties, including sending to appropriate customer and filing with job file.
Assisting the accounting team with job setup procedures and closing job procedures.
Administrative processes for plan sheet printing and distribution.
Administrative task associated with Minority Solicitations.
Return fabrics and finishes to their storage location after use.
Ordering samples and literature.
Ordering and distribution (if required) of company Christmas gifts.
Card circulation and distribution for special occasions.
Requirements
QUALIFICATIONS
- High School diploma or its equivalent required
- Administrative Assistance experience strongly preferred
- Strong proficiency in MS Office Suite.
- Strong Customer service focus, positive people skills and the ability to contribute significantly to a team environment.
- Strong multi-tasking and time management skills and the ability to work in a fast-paced environment.
- Willingness to take and follow directions and adhere diligently to processes.
- Attention to detail, punctuality, and ability to meet deadlines required.
- Excellent written and verbal communication skills
- Must have a valid state driver's license
NOTE: All Meteor new hires are expected to attend an in-person cultural orientation which requires travel to our home office in Gainesville, FL. Employees may also be required to travel and attend annual company meetings and events. All business-related travel expenses will be paid for by Meteor per our company travel and expense policy.
PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; climb stairs and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Meteor Education
