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Description:

Administrative Assistant Fully Remote (Does not have to be local) M-F 8-5 12 weeks

Job Summary

• Provides administrative support to HR Compensation. Duties include preparation of employee contracts and contract renewals; HRIS position inventory management including position, working title and job set up, modification and elimination; researching position issues with departments and records; triaging e-mail requests; preparing requisitions for purchase orders; processing invoices. Position works closely with Compensation, Records and Departmental staff.

Job Responsibilities

• Responsible for managing incoming phone calls, Compensation and email inboxes, triaging calls and emails to appropriate contact.
• HRIS: Create/reclassify/update position numbers at the instruction of Compensation Team; assist as needed with setting up jobs and working titles; research/respond to position number issues from departments, compensation and records; update position demographic information (drug testable, AAEO coding etc); eliminate positions.
• Prepares/distributes Research and UA Notice of Appointments.
• Prepares extension memos for Unclassified and Research employees on short employment contracts. Involves routinely contacting departments regarding contract extension decisions and preparing appropriate correspondence based on the response.
• 4 Administrative support, including assisting with Compensation Plan management; prepare purchase orders and process invoices for payment for salary survey purchases or other compensation related purchases.

Required Education: High school diploma/GED Required Experience:

• 1 year of customer service or general office experience in HR. Job Related Knowledge, Skills and Abilities (Competencies): Professional and attentive customer service skills, including well demonstrated skills in verbal and written communication
• Experience establishing and maintaining effective working relationships with individuals from a variety of professional backgrounds and levels in an organization Demonstrated ability to efficiently and effectively multi-task and manage many competing demands.
• A sense of urgency, exceptional organizational skills and attention to detail. Proficient with MS Office (Word, Excel, Outlook, and PowerPoint). Demonstrated skills with composing, editing, proofing, and copying written materials.
• Experience working in an environment which manages confidential information. Experience working independently as well as a member of a team. Ability to employ critical thinking, sound judgment, and decision making. Demonstrated attention to detail and excellent organizational skills.