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Job Title: Office Manager - Chicago

Team: People and Operations

Location: In-Person in Chicago, IL

Employment Type: Full-time

FLSA Classification: Exempt

Start Date: ASAP

About Braven

We believe that the next generation of leaders will emerge from everywhere. We empower promising college students with the skills, confidence, experiences, and networks necessary to transition from college to strong first jobs, which lead to meaningful careers and lives of impact.

Learn more about Bravens impact:

(link removed)

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About the Role

In order to achieve its ambition of serving 80,000-100,000 Fellows over the next decade, Braven is hiring an Office Manager who will oversee the general administrative function and activities of the Chicago office, Bravens headquarters. As a member of the People and Operations team you will orchestrate seamless daily operations, ensure efficient workflow, foster a collaborative environment, and drive productivity to achieve organizational excellence.

This role is on the People and Operations team and reports directly to the Director, Procurement & Facilities.

What Youll Do

As an integral part of our team, you will wear many hats to ensure the smooth functioning of our office environment. Your key responsibilities will include:

Operational Activities (70%)

• Oversee daily facility requirements regarding maintenance, repairs, cleaning services, storage, supplies, purchasing, maintaining kitchen area, and similar tasks.
• Maintain responsibility for facility cleanliness and security to ensure a healthy and safe working environment for all.
• Provide minor technical support and triage with IT, as needed.
• Liaise with vendors to troubleshoot routine issues and maintain office equipment and procedures.
• Evaluate, source, and recommend office services and facilities consultants and vendors.
• Provide administrative and logistical support for staff events and training such as placing supplies and food orders, coordinating conference rooms, setting-up and breaking down events.
• Serve as a point of contact for anything related to the Chicago office.
• Facilitate meetings, address employee concerns, and contribute to the development of a positive and inclusive office culture.

Administrative Oversight (20%)

• Take charge of day-to-day administrative tasks, including but not limited to help with the scheduling events in the Chicago office, office supply management, and facility coordination.
• Provide administrative support for special events planning, including day-of support.
• Support monthly credit card and translation and interpretation billing reconciliation.

Other duties (10%)

• Provide valuable insights and recommendations for continuous improvement in office processes and functions.
• Collaborate with the finance team to reconcile rent payments and ensure accurate financial records.
• Maintain a keen eye for detail in managing budgetary aspects related to office operations.
• Other duties as assigned.

Requirements

Who You Are

This role requires a proactive and organized individual with excellent leadership and communication skills. The ideal candidate will thrive in a dynamic work environment and demonstrate a commitment to driving operational excellence.

Minimum Requirements

• 2 years of relevant office management or administrative experience.
• Proficient in standard office software (e.g., Microsoft Office Suite).

Preferred Qualifications

• Associate's degree or higher in business administration, management, or a related field.
• 3+ years of experience in office management or a related role.
• Exceptional organizational abilities and communication skills.
• Experience with project management or team leadership is advantageous.
• Strong customer service ethic and instincts.
• Seeks out feedback, is receptive to feedback given proactively, and actively uses it to improve.
• Interacts comfortably and authentically with people who have a range of identities, personalities, and ways of operating.
• Ability to effectively manage up to ensure the timely completion of projects and tasks.
• Demonstrated commitment to equity and inclusion.
• Exemplification of Bravens core values.
• Experience that has informed your belief in Bravens mission and have prepared you to work with, or for, Bravens student Fellow population.

Please know that no one ever meets 100% of the preferred qualifications. If much of this describes you, we encourage you to apply.

Work Demands

• Ability to work in-person in Chicago and flexibility to adapt and be present in office for various needs such as vendor interactions, office set up, etc.
• Travel 4 - 6 times per year.
• This role involves occasional lifting and carrying of office supplies and light packages. The ideal candidate should be capable of comfortably handling items of moderate weight during day-to-day operations, including food deliveries and supply management.

Additional Requirements

• Authorized to work in the U.S.
• Must be fully vaccinated and have received the Booster vaccination against COVID-19 and provide proof of such by the date of hire. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Exempted individuals will be subject to weekly testing if they engage in any in-person work activities.

Application & Interview Process

While the interview process may vary slightly, the general process will be:

• Phone screen with Talent Team member
• Performance Task
• Interview with Hiring Manager
• Panel Interview with Key Partners
• Reference Checks

Benefits

Compensation and Benefits

The salary for this position, which depends on prior work experience and our assessment of your demonstrated fit for the role, will likely be between $51,500-$64,400. Braven offers competitive base salaries based on the midpoint of the market among not-for-profit organizations of similar size, with opportunities for salary growth over time. We believe in compensating staff members fairly in relation to each other, their qualifications, and their impact on behalf of the organization, and take internal and external equity seriously. Given our commitment to equity, Braven does not negotiate salary offers; instead each salary offer is determined carefully using external and internal benchmarking. You will have an opportunity to discuss salary in more detail after you begin the application process.

Braven also provides competitive, comprehensive benefits, recognition, and career development. While Braven reserves the right to change benefits at any time, current benefits include:

• Unlimited vacation time in addition to org-wide holidays and week-long shutdowns in July and the end of the calendar year (this is a minimum of 19 days per year)
• Match of your 401K contribution up to 5% of your base annual salary, starting your first full month
• Coverage of 85% of health insurance premium for employee and dependents
• A one-month paid sabbatical after 4 years on staff

Location

We gather in the office two to three days a week. Additionally, this role requires flexibility to adapt and be present in office for various needs such as vendor interactions, office set up, etc. Therefore, we require teammates to live within commuting distance of Chicago. This role requires flexibility to adapt to various needs, including but not limited to vendor interactions, new office setup, etc. Each teammate can use at least two flex days per week of their choosing to work remotely. We believe in the magic, connection, and collaboration that happens when people work together face-to-face and we believe in giving people flexibility to focus, balance personal priorities, and save themselves two commutes per week.

Commitment to Diversity, Equity, and Inclusion

At Braven, we are committed to attracting, engaging, developing, and retaininga diverse team. Braven operates in the context of our American culture, against the backdrop of systemic racism and oppression of marginalized people since our countrys founding. We are committed to assembling leaders at our organization who have emerged from everywhere, with a particular emphasis on those who share the racial and income backgrounds of our Fellows, and creating an inclusive culture that allows all teammates, of all experiences and identities, to thrive.

Braven is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, veteran status, or any other protected factor. We encourage talented individuals of all backgrounds to apply.