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Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

GRANTS FISCAL ANALYST

Job Location:

Title I Section

Phoenix Location

Posting Details:

Salary: 470,000 - $75,000

Grade: 21

Closing Date: 01/01/2023

Job Summary:

This position will engage in technical and professional duties in the development, analysis, and monitoring of budget, grant, compliance and professional development activities for grants assigned to Elementary and Secondary Education Act (ESEA) Consolidated Application (Title I-A, Title I-D, Title II-A, Title IV-A, Title V-B) as well as consult and serve in data efforts from other program areas within the department.
Occasional in-state rare out-of-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

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Job Duties:

Assist in preparing and administering budgets, monitor and report on revenue and expenditure activity

Prepare monthly budget status reports; propose budget amendments

Conduct data analysis and research on specific budget issues

Review personnel requisition and fund transfers for consistency with budget and financial objectives

Perform various analysis to support financial recommendations on variances.

Conduct reconciliations for Local Education Agency (LEA) level grant allocations

Ensure all allocation files and supporting documentation are properly archived

Assist with communications to LEAs regarding their allocations through data visualization and other tools

Support compliance with Federal reporting requirements including the Consolidated State Performance Report (CSPR) and EdFacts

Work collaboratively with the Fiscal Director on various reporting projects as needed

Analyze financial data proactively to find any potential inconsistencies or errors in an accurate and timely manner; clearly communicate findings and follow through on corrective action

Prepare Ad hoc data analysis and projects as requested

Provide grantees with technical assistance on state and federal budgeting and funding compliance in accordance with the Uniform System of Financial Records (USFR), Education Department General Administrative Regulations (EDGAR), and OMB Uniform Grant Guidance (UGG)

Engage in a high degree of collaboration with ADE program areas to improve processes, procedures, communication, and services to the field as well as align internal processes in relationship to grants, specifically in the areas of state and federal budgeting and funding compliance.

This position will retain a Title I/II caseload of 10 LEAs

Develop and provide professional learning opportunities through face-to-face and virtual methods in collaboration with unit leadership, personnel, other ADE program areas, and/or external partners; professional learning includes but is not limited to opportunities related to state and federal, reporting, funding and coding and general measures of compliance in relationship to the (ESEA) Consolidated grant application

This position will be the lead individual for the ESSA Conference, running its organization, structure, delegation, and final product

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

General principles and practices of government budget and grant preparation and administration; data collection methods and practices

Quantitative analysis

Research and reporting methods, techniques, and procedures

Record keeping practices, procedures and methods

Public relations techniques

School district accounting and fiscal operations

A Bachelors degree with major coursework in business/public administration, finance, accounting, computer information systems, or related field or equivalent experience to substitute for the degree, is required

Skills in:

Organizing and completing assigned tasks under minimal supervision

Research, analyzation, and evaluation of budget and grant programs, policies, and procedures

Conduct research on a wide variety of budget and grant topics

Performing responsible and difficult administrative work involving the use of independent judgment and personal initiative; conduct research on a wide variety of budget and grant topics

Advanced skill in using Microsoft Excel, Access, and data visualization tools such as Power BI

Ability to:

Plan and organize work to meet deadlines

Review and edit documents for accuracy and completeness

Prepare clear and concise correspondence and reports on a variety of financial, budgetary, and administrative issues

Create and maintain accurate files, records, and spreadsheets

Interpret and apply federal, state, and local policies, procedures, laws and regulations

Communicate effectively, both orally and in writing

Work cooperatively and productively as a member of a team

Establish and maintain effective working relationships with staff, managers, vendors, and consultants

Selective Preference(s):

Preference will be given to those applicants with:

Three or more years of combined professional experience performing budgetary, administrative, and operational support work, preferably related to school district accounting and fiscal operations and/or state and federal grants

Experience delivering technical assistance & professional learning

Advanced Excel Skills

Skill and knowledge of computer information systems related to data management

Pre-Employment Requirements:

Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical, dental, life, and short-term disability insurance plans

Top-ranked retirement and long-term disability plans

Ten paid holidays per year

Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

Sick time accrued at 3.70 hours bi-weekly

Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).

Deferred compensation plan

Wellness plans

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.

State of Arizona

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