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- Responsibilities: You will be responsible for supporting the implementation of the latest operational and administrative processes, as well as identifying and suggesting process improvements and changes to current ways of working, to enhance quality and efficiency within the division and, where appropriate, the wider company
- Salary: $50,000 to $55,000 per annum depending on your previous experience
- Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical and dental insurance, 401K plan, life insurance, full funding for external training, comprehensive travel insurance and more
- Role Type: Full-time, permanent
- Start Date: We have start dates throughout 2024, which occur on a monthly basis
- Location: This role is available in our Boston office
Project Assistants support our project teams with a wide range of administrative, project coordination and scientific tasks. The role is therefore varied, and, in a typical week, your time will be divided across both internal projects that contribute to the successful operation of your division, as well as multiple scientific projects for our clients in the healthcare sector that will span several different disease areas.
Project-wide administrative tasks may include collating reference packs, running database searches, purchasing articles, contacting academic authors, and setting up project folders and project timelines. You will also have the opportunity to apply your scientific understanding to project work for clients. These tasks can include screening records for relevance to research questions, proofreading scientific materials and reformatting documents in line with journal submission and/or client guidelines. In addition, you will work closely with Project Managers to play an increasing role in project co-ordination, including supporting the day-to-day coordination of the project team and the preparation of progress reports for clients. You will be expected to identify and suggest process improvements to enhance quality and efficiency of the team.
Key responsibilities will include:
- Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
- Reformatting of scientific documents to ensure adherence to client requirements and/or relevant journal submission guidelines
- Supporting the accurate referencing of scientific materials, including preparing reference packs
- Assisting Project Managers with client and author communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
- Supporting the development of client proposals and tracking the sent dates and associated responses
- Coordinating logistics and providing project support for events and meetings
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Scheduling meetings, and recording minutes and coordinating their distribution
- Assisting the team with planning and the development of planning tools to optimize the productivity of the team and cross-collaboration between the team and other divisions
Career Profile
We offer many opportunities for personal and professional development at Costello Medical. Please click below to read firsthand accounts from our colleagues about their time with the company: (link removed)
A Day in the Life of a Project Assistant
To learn more about a typical day for a Project Assistant at Costello Medical, please click here: (link removed)
Requirements
About You
The ideal candidate will be someone who is proactive and has strong organization and problem-solving skills. Most importantly, you will enjoy making a positive difference and reducing the administrative burden of those you support. This role will suit those who are passionate about the concept of evidence-based medicine, have an excellent attention to detail and a talent for communication.
Essential requirements for the role are:
- A degree level or higher qualification (minimum GPA 3.3). We welcome applications from candidates with a diverse range of educational backgrounds; exposure to the life sciences is helpful but not essential
- A flair for, and attention to, detail
- An exceptional level of oral and written communication skills
- A good knowledge of Microsoft Office
- An excellent proficiency in organizational skills and a passion for maintaining high levels of organization across tasks and processes
- An ability to respond to conflicting deadlines, work independently and self-manage your time
- A commitment to delivering excellent customer service, both to external clients and internal customers
- A desire and aptitude for collaborative working across project teams
You will receive close training and mentorship from experienced colleagues, so no prior experience is required.
About Costello Medical
Costello Medical is a rapidly growing global healthcare agency specializing in medical communications, market access and health economic and outcomes research. We work with a wide range of clients, including the industrys most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organizations. Our lasting client partnerships create a direct and measurable impact on the successful launch of novel therapies and devices across a wide range of disease areas. Our vision is to be a community of the very best people, constantly challenging ourselves to make meaningful and outstanding contributions to improving healthcare.
We are committed to our company values which are central to creating our fun, friendly and innovative workplace in which we strive to deliver the highest standards of quality. As a result, we have been listed in The Top 100 Companies to Work For list for five consecutive years.
On 27th May 2022 Costello Medical received its certification as a B Corporation(link removed) We are really proud of this achievement as it demonstrates that Costello Medical is meeting the highest standards of verified social and environmental performance. We underwent a rigorous assessment that covered the whole of our business including employee benefits, charitable giving and sustainability. We believe this certification is external validation of our mission to be a force for good.
The Recruitment Process
Our recruitment process includes a short assessment, involving two tasks, for you to complete remotely, followed by a telephone interview with a member of our Talent Acquisition team. If successful, you will be invited to an interview. Our standard recruitment process lasts around 1 month however, this can be adapted if necessary.
As an equal opportunity employer, we are committed to fostering a diverse and inclusive workforce and, throughout the recruitment process, there are a number of reasonable adjustments we can provide. Please click here to read more about this and contact the People Team via recruitment@costellomedical.com should you require reasonable adjustments at any stage.
We are currently recruiting for start dates throughout 2023, which occur on a monthly basis. You will be asked to state your availability on your application form. Whilst there are no set application deadlines, we strongly recommend applying as early as possible because the role will close when suitable candidates are found.
Please note that this role is available in our Costello Medical
