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About Us:

A Houston-based women's swimwear brand that believes that coverage and confidence dont have to be mutually exclusive. Riot Swim is a global brand that produces high-quality, fashion-forward swimwear that can be worn season after season. Our products prioritize multifunctionality, style, comfort, and design which makes our consumers stand out and feel most confident.

Job Overview:

We're seeking an Executive Assistant to join our non-corporate, laid-back yet fast-paced team. This key role will support our CEO and senior managers, handling a mix of administrative, operational, and personal tasks. The ideal candidate will be articulate, detail-focused, and a quick problem-solver, able to propose proactive solutions with accuracy.

Key Responsibilities and Tasks:

• Managing the CEO's daily operations, guaranteeing their smooth and efficient functioning.
• Overseeing daily administrative duties including managing an active calendar of appointments, composing and preparing correspondence, and compiling documents for meetings.
• Arranging travel plans, itineraries, and agendas for the CEO and other senior-level managers; occasionally traveling with and assisting the CEO on business trips/events.
• Planning and executing company-wide events, taking charge of communication, scheduling, and logistics.
• Preparing for meetings by supplying relevant documents/materials and agendas, and informing staff ahead of time.
• Expressing CEO's needs/desires/input in meetings and to managers when required.
• Taking meeting minutes and supervising follow-up actions based on takeaways.
• Formatting information for internal and external communication memos, emails, presentations, reports.
• Building relationships with vendors, clients, and staff to ensure harmonious collaboration.
• Handling expense reports and invoices related to the CEO.
• Managing budgets and distributing relevant weekly, monthly, and quarterly reports to the team.
• Proactively anticipating executive and departmental needs, ensuring office supplies are always available.
• Supporting executive and operational projects to align team members, tasks, budgets, and timelines, ensuring their timely completion.
• Gathering and evaluating data from diverse sources, presenting it in a clear, actionable format.
• Ensuring all necessary preparations and tools are ready for scheduled meetings and special events.

Personal Assistant Tasks:

• Managing the CEO's personal calendar, scheduling appointments, events, and reminders efficiently.
• Coordinating and supporting the organization of personal events, such as family gatherings and social engagements.
• Running errands as needed, such as shopping for personal items or handling personal mail and correspondence.
• Acting as the contact point for personal service providers to ensure effective communication, collaboration, and scheduling.
• Maintaining and organizing personal files, documents, and records securely and confidentially.
• Assisting in managing personal finances, overseeing bill payments, budgeting, and financial planning.
• Facilitating travel arrangements for personal trips, adhering to preferences and requirements.
• Establishing and maintaining open communication with family members and personal contacts, serving as a liaison when necessary.

Requirements

• Education: Bachelors Degree in Business Administration or equivalent in executive support field.
• Experience and Values:
  • Proven track record in an extensive and diversified background with at least 3+ years of related experience
  • High level of integrity and professionalism
  • Detail-oriented and organized
  • Proficient in working on a variety of platforms and apps such as Microsoft Office Suite, Google Suite, or related software
  • Has excellent verbal and written communication skills
  • Strong writing skills; the ability to create correspondence on behalf of the CEO with minimal direction.
  • Manage sensitive and proprietary information with discretion and confidentiality
  • Outstanding team player, assist other managers as needed for special projects
  • Advanced knowledge in navigating Microsoft office.
  • Ability to work in a fast-paced organization as well as multitask, prioritize, and manage time.
  • Exhibit a consistently positive attitude and a strong adaptability, flexibility and resourcefulness
  • Possesses exceptional interpersonal skills
  • Demonstrated ability to maintain a high level of professionalism and confidentiality

Benefits

What We Offer:

• Casual, welcoming work environment
• A place to grow: a culture that is centered on learning and development, empowerment, collaboration, trust, and support
• Support for your physical wellness: Competitive medical, dental, and vision benefit plans
• Time for you and loved ones: Generous Paid Time Off (PTO) totaling 3 weeks including holidays, vacation, and PTO

Equal Employment Opportunity

Our Company is committed to fostering diversity and is proud to be an equal-opportunity employer. All employment decisions are made on the basis of business needs, regardless of race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other legally protected status.