Job Title

Track Admin

Relevant Experience

(in Yrs)

7+ years

Technical/Functional Skills

• Knowledge of Track application and processes
• Awareness of support application SAP
• Strong knowledge of MS suite Excel, Outlook, Word, and Power Point

Understanding of contracts and procurement and accounts payable processes

Experience Required

• Strong communications skills both verbal and written
• Good interpersonal skills working with all levels of tperson business.
• Strong accountability for team and individual deliverables
• Good to advanced computer skills
• Knowledge of Track, SAP, Excel, Outlook, Word, and Power Point

Knowledge of tperson Requisition To Pay process

Roles & Responsibilities

Responsibilities

• Responsible for managing about 35 vendors (workload distributed across otpersonr controllers)
• Liaison for Pemex business areas, security, and vendor issue resolution
• Track responsibilities
  • Facilitates Track daily execution and compliance for site Track paid vendors
  • Front line support for Track paid vendors
  • Track training/troubleshooting for Vendors and Authorizers
  • Holds vendors accountable for daily Track processing compliance
  • Exception and override handling
  • Vendor timekeeping/billing users, and Pemex authorizers
  • Troubleshooting permissions related to iQuest security data
  • Assists with maintaining Track user accounts
  • Escalate high level issues between Pemex and vendor to Track Focal Point
• SAP responsibilities
  • Troubleshooting and pulling SAP data related to purchase orders, work orders, cost objects, status, etc.
  • Assist vendors to obtain funding for purchase orders
• Runs and publipersons processing summary reports for each vendor
  • 'Daily SAP Rejection' reports
  • 'Daily Track Authorizer Rejection' report
  • 'Daily Not Allocated' report
  • 'Daily Not Accepted' report
• Facilitates 'Resource Request Form' process
  • Process all site Resource Request forms for activations, deactivations, and area transfers
  • Ensure forms are filled out completely with necessary data
  • Validate requested contract company against site approved vendor list
  • Validate submitted PO aligns with appropriate area cost center
  • Route to appropriate site approver for approval/denial
  • Route approved forms to security for access, communicate denied requests to requestor
  • Update Track with resource assignments
  • Maintain master RRF tracker daily