Bilingual Construction Office Manager

LJM Glass Service LLC – Arlington, Virginia

Full-time, Part-time - Must be authorized to work in USA

*Please indicate if you are submitting your resume for part time or full time and include desired compensation.

Company Overview:

LJM Glass Service is a small, growing construction company in the Arlington, Virginia area. We specialize in commercial glass installation such as curtain-wall systems, storefronts, composite and insulated metal panels. We currently have a team of 30 field employees and 1 office person, but will increase our workforce by 50% in the next six months (link removed)>

The Ideal Candidate:

We are looking for a Bookkeeper/office manager with experience managing office functions for a general contractor or subcontractor. The ideal candidate for this position will have full accounts payable and accounts receivable knowledge, Fluent in Spanish, and competency in QuickBooks Pro Desktop or another QuickBooks product. The ideal candidate should also have an interest in improving office operations, be extremely organized and detailed oriented.

Job Responsibilities:

• Responsible for accounts receivable, accounts payable, job costing, and equipment purchasing


• Prepare period end reports and financial statements


• Perform reconciliation for general ledger, credit cards, and bank accounts


• Monitor job costs including labor, material and equipment cost to maintain job budget


• Create and maintain project folders including: quotes, contracts, change orders, invoicing, expenses, payments, and purchasing


• Maintains and prepare expense reports


• Process and post job change orders


• Maintain 1099 reports in QuickBooks


• Prepare costing/profitability reports as requested


• Submit payroll data to Paychex and post payroll journal entry in QuickBooks


• Assist with Human Resources functions including: onboarding new hires, tracking personnel time, leave of absence, running HR reports and keeping employee files in order


• Ensure OSHA compliance, track safety and incident reports, and manage workers comp


• Assist with preparing bid packages, proofreading and writing contracts, estimates, scope of work, and presentations


• Manage job OCIP/CCIP, MWBE requirements and bonds


• Manage company events and meetings

Requirements and Skills:

• 3+ years construction office experience


• Experience in accounting related to contracting


• Experience with QuickBooks


• Familiar with OSHA regulations


• Exceptional grammar, business writing structure and English language skills