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Senior Administrative Assistant Location: US-CA-San Jose Email this job to a friend
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Pay Range: $40-$45/hr Duties: - Provide administrative support to four Sr. Directors of Product Management within the Digital Experience Business Unit
- Extensive scheduling and calendar coordination
- Extensive travel arrangements, domestic & int'l
- Coordinate all arrangements for seminars, workshops, and meetings
- Coordinate special projects including team offsites, team building activities, all hands meetings, team space planning and floor moves, and potentially other types of projects
- Prepare, process, and track purchase order requisitions and recommend purchases of office supplies
- Submit and maintain expense reports
- Regularly interfacing with cross-functional Administrative & Executive Assistants
Skills: - BA/BS degree or a minimum of 4-6 years of administrative experience
- Proactivity in a fast-paced, ever-changing global environment
- Positive, can-do attitude even in stressful situations
- Willingness to follow through and do what it takes to get the job done
- Clear and concise communication
- Strong business acumen and eloquent communicator
- Ability to foresee challenges with calendar, travel needs, etc
- Ability to maintain a calm demeanor when dealing with stressful and critical situations
- Ability to remain flexible, embrace change and manage expectations in situations where you have little control
- Exceptional ability to multi-task, prioritize and meet deadlines with little direction
- Strong organizational skills, attention to detail, and timely follow-through
- Effective time management skills
- Proven ability to assess and prioritize conflicting demands
- Excellent written and interpersonal communication skills
- Must handle confidential information with integrity and exercise discretion
- Proven mastery of MS Office applications including Outlook, Word, PowerPoint, and Excel
- Resourcefulness: Ability to find creative solutions without constantly asking executives questions
- Eagerness to network with other executive assistants at client and cooperate as a worldwide team
Education: - BA/BS degree or a minimum of 4-6 years of administrative experience
Varite Inc
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