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Senior Event Operations Coordinator

RTM Business Group

Hybrid in NY, NJ, CT

Full-time

51-200 employees Market Research

Originally posted July 2023; this is a 100% hybrid, full-time role

Who We Are

RTM Business Group is a professional development conferences and events company working in EdTech, Healthcare, Government, Medical and Banking sectors. We partner with Fortune 1000 companies, catering specifically to the C-suite, providing curated content, peer-to-peer collaboration and sought-after solution providers together in an intimate setting.

RTM is focused on maintaining an inclusive & collaborative culture. Our leadership team is composed of members who started and grew within the company, and we are excited to continue that growth into 2023 and beyond.

About the Role

RTM is looking for enthusiastic, positive, and ambitious Senior Event Operations Coordinator to join our Event Operations Team! The ideal candidate loves to travel and meet new people, can simultaneously manage multiple projects, is an excellent communicator and is passionate about professional development/growth. They will manage the various event responsibilities and logistics associated with the planning, coordination, organizing and execution of all meetings and events.

We partner with these major hotel brands - Marriott, Hyatt, Hilton and IHG brands. Part of your role will be planning, communicating and managing BEOs, floor plans, F&B, A/V, group rooming lists and external vendor relationships with these hotel groups. Our events are located in major cities throughout the country - Los Angeles, Austin, San Diego, Miami, Chicago, DC, etc. Our team travels together which is a truly unique experience, different from traditional work travel, which in turn cultivates interdepartmental relationships and friendships that drive our collaborative culture. We offer extensive, ongoing training and a unique opportunity for both collaborative and independent work.

This role is Hybrid in NY, NJ and CT with 3 days a week in the office.

Requirements

• Responsible for the planning, coordination and execution of meetings, conferences, seminars, and special events
• Coordinate all phases of event logistics through detailed communication including, but not limited to, food and beverage, meeting room lay-out, room list, transportation, AV equipment rental, event registration, on-site execution etc.
• Travel nationally throughout the year for up to 6 events, 4-5 days per event
• Work with vendors to order and receive supplies and services for food, beverages, supplies, equipment, and other necessary items
• Create, monitor and manage event timelines on Airtable
• Work collaboratively with internal teams to produce event collateral, materials and follow-up activities
• Build and maintain relationships with a diverse network of individuals and organizations

• Ability to travel
• Bachelor's degree
• Self-starter, extremely organized and detailed-oriented with a strong commitment to accuracy
• Must be proactive and have the ability to work under pressure
• Balance and prioritize multiple deadlines at once
• Exceptional follow-up and follow-through skills
• Competency with technology and ability to learn new software and applications
• Professional telephone skills and writing skills for communication with vendors

• Experience with Airtable
• Experience with CVENT
• Prior experience working with group catering/hospitality at any one of the major hotel brands
• 2-3 years of experience in the Hospitality Industry (Internship experience qualifies)

Benefits

• 15+ PTO Days
• Flexible/Hybrid work model (WFH and Remote opportunities)
• Medical/dental/vision coverage
• 401K after 12 months of employment
• Pre-tax commuter benefits
• Travel to major cities (all expenses paid)
• Opportunity for lateral and vertical movement within the company, inter/intra departmentally

Salary $52,500 - $60,000 + Quarterly Bonuses

RTM Business Group, provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, national origin, age, disability, or any other federal, state, or local protected class.