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Job Opportunity – Signature Events Coordinator with The Dayton Art Institute in Dayton, OH

Are you creative, outgoing, and detail-oriented? Are you looking for an opportunity to take the lead on planning and executing signature events? If so, we what to speak with you about our position.

As the Signature Events Coordinator with the Dayton Art Institute, you will be responsible for planning and executing the museum’s three Signature Events: Art Ball, Oktoberfest, and Bourbon & Bubbles. You will work closely with cross-functional museum teams to assure seamless sponsorship and benefits fulfillment for assigned donors and full execution of signature events.  

You will coordinate with the External Affairs Director to provide oversight of the 64-member Associate Board volunteer group and the Former Associate Board alumni group, which are responsible for supporting the museum’s signature events. You will assist in selecting, orienting, training, mentoring, planning, assigning of tasks, and monitoring performance of the Associate Board, as well as all internal and external communications, and execution of all aspects of the events. You will also be accountable for budget development, management and development of goals and strategies for Associate Board and Former Associate Board volunteer groups. 

The successful candidate will have demonstrated ability to communicate and work effectively with a wide range of diverse target audiences, including museum employees, board members, donors, current and prospective members, and volunteers to strategize for the future, tap into new opportunities and employ new approaches. Other requirements include:

Minimum three years of relevant experience working directly with corporate donors, marketing and/or non-profit fundraising, preferred. 
Experience in planning, managing, and executing both large- and small-scale special events and stewardship programs.
Demonstrated experience in fiscal management, budget oversight and financial analysis.
Demonstrated experience in vendor communication and contractual compliance with companies and businesses.
Knowledge of and ability to identify, interpret and apply appropriate fund development laws, ethics, practices, and regulations with special focus on corporate donors.
Proven and highly successful track record of identifying corporate prospects and providing strategies to secure funding.
Strong organizational skills, a high level of initiative, creativity, diplomacy, and discretion in working with boards, committees, and the public and private sectors.
Experience writing, vetting, and proofing a wide range of reports, correspondence and other documents for senior management and internal and external customers.
Strong commitment and ability to maintain confidentiality.
Well-organized; high attention to detail, with an ability to manage several projects simultaneously under strict deadlines; able to maintain a sense of perspective and humor while working under pressure.
Ability to communicate in writing and produce documents and high-level, error-free, confidential reports.
Excellent knowledge of Microsoft Office Suite programs, prospect research tools, fundraising databases.
Knowledge of American Sign Language preferred; multilingual a plus.

The Dayton Art Institute is one of the region’s premier fine arts museums. The museum’s collection spans 5,000 years of art history, including important American, Ancient American, Asian, and European fine and decorative art collections, and numbers more than 27,000 objects. We recruit professional, experienced individuals to enhance our ability and reputation for providing quality service to our community and the world around us. Our employees obtain extensive knowledge of the arts, which complements their area of expertise.

To learn more about us, please visit our website:


Are you ready to join a diverse and inclusive team? Apply online at (link removed) or email job@strategichrinc.com. Be a part of our future!

EEO/M/F/D/V. No third-party applications please.

Dayton Art Institute is a smoke, nicotine, and tobacco free workplace. To improve the overall health of the workforce and while reducing health care benefit costs, the Dayton Art Institute has enhanced its Nicotine/Tobacco Free Workplace Policy to no longer hire nicotine/tobacco users. The use of any nicotine products including cigarettes, cigars, chewing tobacco, e-cigarettes and any other products containing nicotine and/or other nicotine products that are not approved by the Federal Drug Administration for tobacco cessation are prohibited. The use of electronic smoking devices (also known as electronic cigarettes or “e-cigarettes”) is prohibited in any place where smoking of tobacco products is prohibited.

Calls and emails regarding the status of your application materials will not be accepted. Due to the high volume of submissions generally received, DAI contacts only a small percentage of applicants. Therefore, if there is interest in discussing this position with you, someone on staff will contact you via email.