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Job Title - Paralegal Sr.

Duration: 6 months

Work Hours: 9:00 am to 5:00 pm, Monday-Friday

Report Location (Place of Performance): Trenton NJ 08625

Dress Code (Business Attire/Business Casual/Casual): Business Casual

Job Description:

Knowledge, skills, education, and/or experience:

• Paralegal Associates Degree/BA

Mandatory skills/certification(s) Requirement:

• Paralegal Associates Degree/BA

Duties/Responsibilities:

• Process Court Orders, Subpoenas, and written requests received from the Department of Education, the Judiciary, the Division of Law, state and federal agencies, current/former DCF clients and outside agencies/organizations.

• Reviews and analyzes current laws and agency policies to determine its application to the release of confidential information, employment records and any other information maintained by the offices/divisions within the DCF.

• Ensure that all requests have the proper identification from the requestor, and that the requests are accurately entered onto the excel database and onto the unit's shared drive.

• Monitor program activities to ensure there are no delays in the delivery of the requested information or flow of work.

• Assist in the development and maintenance of the unit's record database and track each request for information.

• Review each request and obtain appropriate legal advice or guidance from either the Office of the Attorney General, DCF Legal staff, and/or the DCF HIPAA/Privacy Officer.

• Conduct searches for requested information using electronic databases, e.g. NJSPIRIT and MS Excel and from the unit's shared drive.

• Determine the status and catchment area of the DCPP/IAIU case.

• Request original or copies of records through the Records Management database, the Local Office, the IAIU Office or other offices/divisions within the Department.

• Identify legally protected information and redact records pursuant to the confidentiality statute.

• Coordinate the copying and redacting of records with clerical support.

• Release requested materials pursuant to Federal and State laws.

• Return original records to the offices of origin when the request is completed.

• Correspond with court staff, attorneys, DCF staff and DCF clients to discuss the initial record request or to provide updated information.

• Create and maintain a hardcopy filing system to ensure that all active/closed requests are filed/maintained in an organized manner.

• Ensure all tasks related to the Records Inquiry Program are managed and completed in an organized, professional manner.

• Assume other related duties as needed within the office to help support the Litigation Unit and the Records Inquiry Program.

• Process requests for employment records by consulting with the Director of Legal Affairs, the DCF HIPAA/Privacy Officer and DCF OPRA Custodian.

• Obtain the requested documents from the designated OHR Managerial staff, process payment for the production of documents and arrange for the release of the materials.

• Prepares correspondence and other information for approval and signature and send to appropriate requestors