Provides administrative support for VP/GM.



The VP/GM Executive Assistant provides administrative support for VP/GM



Responsibilities for this position may include but are not limited to:



Support for VP/GM - Administrative: Schedule internal, external meetings, and business related social events; ensure WebEx, VC, refreshments and other meeting resources are arranged and delivered on time; prepare briefing materials for meetings and events attended; coordinate domestic and international travel itineraries, flight arrangements, and transportation logistics; proactively anticipate and resolve scheduling or other conflicts as they arise; reviews and screens incoming emails through regular checks, deletions, and filing and highlighting items that require immediate attention; edit and circulate emails; edit and format executive letters and briefing materials; track expenses and prepare TEA; answer telephone and take messages; coordinate with Receptionist and Operations Manager on guest management; maintain trace file; handle confidential information of classified and sensitive materials, and maintains discretion at all times; provide general office support as requested.



Support for VP/GM - Compliance and Office Operations: Maintain office systems to ensure compliance, finance, and internal processes are met; complete quarterly lobbying reports for VP/GM and visiting executives to Washington DC office and coordinate filings; complete stakeholder tracking reports; update stakeholder contact list; develop reminders for deadlines in calendar, traces and other systems; coordinate with Operations Team and EPP team on GA planning logistics, including weekly events calendar, material review, and deadlines; maintains effective communications with Planning and Operations manager and his/her team regarding executive meetings and events.



Support for other executives: Provide administrative support to Chevron executives, including the Chairman, and their assistants leading up to and during visits to Washington DC office; serve as liaison and primary point of contact between Washington DC office and executive offices; coordinate itinerary, hotel accommodations, local transportation, participation in special or social events, and internal/external meetings for executives in advance of each visit to Washington DC; ensures requests from Chairman's office are handled promptly and with discretion, and deadlines are met; work with VP/GM and appropriate managers to determine appropriate meeting schedule for each visit and coordinate internal briefing meetings; provide detailed and accurately formatting briefing materials in timely manner prior, during and after visits; provide the highest quality of service to executives during their stay in form of research, printed materials, and other items/requests needed during their visit; and enter all executive phone calls, emails, and other engagements with Washington DC stakeholders into stakeholder management system.



Required Qualifications:



+ 8+ years of direct experience supporting a high-level principle or C-Suite executive for a mid to large sized organization.



+ High School Diploma



+ Diplomatic nature and comfort working with people at all levels of the organization; advanced ability to engage executive staffs, U.S. and foreign officials and their staffs, and demonstrated understanding of foreign cultures



+ Proven organizations skills, including ability to handle very active schedule, workload and logistics with a high level of confidentiality, initiative and independence; possess a high degree of discretion, judgment, tact and poise; grace under pressure and a can-do attitude



+ Demonstrated strong interpersonal skills and ability to work collaboratively at all levels in the organization; proven ability to adapt readily to the needs of a diverse set of work groups and remain calm under pressure



+ Advanced ability to communicate professionally and clearly in writing and verbally; capacity to build trust and develop cooperative relationships with stakeholders, coworkers and key contacts outside the organization



+ Demonstrated ability to take initiative, prioritize, meet deadlines, and problem-solve; ability to anticipate needs and requirements; accustomed to supporting a high energy, very busy executive who may have last minute requirements or schedule changes.



+ Ability to set priorities for multiple projects, meet multiple deadlines under pressure, and a strong work ethic with flexibility to support any task for the office; strong attention to detail and the ability to anticipate and plan for the needs of the executive.



Preferred Qualifications:



+ Bachelor's Degree



Relocation Options:



Relocation may be considered within Chevron parameters.



International Considerations:



Expatriate assignments will not be considered. Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.



Regulatory Disclosure for US Positions:



Chevron is an Equal Opportunity / Affirmative Action employer. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.