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Position Summary

The Vendor Coordinator is responsible for overseeing the receipt and intake of product orders, as well as maintaining professional and efficient vendor communications, and assisting the Wholesale Manager in the planning and execution of the operations of the Wholesale business unit. The Vendor Coordinator may at times be responsible for delegating projects to intake staff and processors and may at times take direction from other managers. This position requires attention to detail, leadership and management, bookkeeping, OLCC compliance, and proficient computer and time management skills. Successful Vendor Coordinators will display respect, integrity, and professionalism in all aspects of their employment.

Essential Duties and Responsibilities

• Comply with all OLCC guidelines.

• Ensure products are processed in a timely and organized fashion.

• Communicate and work with vendors while representing the company in a professional manner at all times.
• Oversee and conduct receipt and intake of product orders.
• Processing invoices and purchase orders.
• Support and coordinate product intake, the creation of labels for products, and distribution to stores according to company policy and procedure.
• Coordinate and schedule vendor days at store locations as well as vendor training days at HQ.
• Work with the Purchasing Managers to prioritize workflow for Wholesale Support and Processing teams.
• Transfer products through inventory tracking and sales tracking software systems.
• Ensure that all areas are clean, organized, and compliant to ensure an effective, efficient and safe workflow.
• Other duties as assigned.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

The position requires the ability to process data and merchandise through computer and web browser software; the ability to communicate in writing and verbally with associates, clients, vendors, and guests; the ability to read, count and write accurately to complete all documentation. The ability to freely access all areas of the property including the processing room, sales floor, vault, stock area, and office spaces. The position further requires the ability to move or handle merchandise throughout the store generally weighing up to 50 pounds by means of pushing, pulling, bending, squatting, stooping, lifting, reaching, grabbing, standing, and walking. Kaleafa is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship. Kaleafa is an equal-opportunity employer.

Requirements

• Possess OLCC Marijuana Worker Permit.
• Ability to work with minimum supervision.
• High-level working computer knowledge.
• Advanced cannabis & product knowledge.
• Effective communication and time management skills.
• Strong interpersonal skills and a high degree of professionalism.
• Highly organized and detail-oriented.
• Proficiency in the use and application of company point of sale and cannabis tracking technology.

Benefits

• PTO
• Sick time
• 401k
• Medical, dental, and vision
• Employee discount

This position is paying $19/hr