Job Summary

Provides highly advanced vendor, contracts, and financial support and analysis.

 

Vendor Contracts Management:

• Ensure contract owners are aware of upcoming renewals and contract expiration, through system notifications, monthly meetings, and emails.


• Assist contract owners and supply chain in notifying vendors of terminating contracts, so that no contracts auto-renew.


• Ensure contracts are fully reviewed through Supply Chain.


• Work and communicate with various internal contract owners.


• Act as a change agent to identify process improvements, implement changes and promote best practices.

Financial Management:

• Assist in creating annual budget.


• Ensure contract owners are aware of individual contracts budget when renewing or engaging new contracts.


• Ensure contract owners obtain proper authorization for non-budgeted or under-budgeted contracts.


• Track expenditures, accruals, reclasses, amortizations, and forecasts.


• Identify and report on variances to budget.


• Prepare financial analytics and metrics.


• Issue periodical reports.


• Investigation and reconcile any discrepancies.


• Assists with matters related to audits as required.

Procurement Management:

• Assist contract owners in opening and receiving approval for Purchase Orders.


• Assist contract owners in receiving and paying invoices.


• Create and issue periodical reports on open Purchase Orders, un-received items, and un-approved invoices.


• Investigation and reconcile any invoice issues.

Education and Experience:

• Required: Bachelor’s Degree or equivalent experience in Accounting, Business Administration, or similar area of study, with five or more years of previous experience.

Additional Requirements:

• Understanding of accounting procedures, GAAP, internal control procedures is preferred.


• High-level analytical skills required.


• Excellent interpersonal, written and oral communication skills.


• Advanced presentation skills is preferred.