We are seeking a virtual assistant intern who will work with our executive team to help in a wide range of administrative tasks related to the business, its multiple projects and brands. Working remotely, you will organize and update files, answer calls and emails, assist in creating presentations, marketing materials and other administrative duties. The ideal candidate should be entrepreneurial-minded, tech-savvy, able to communicate through multiple channels, and super organized. You will also be responsible for arranging travel itineraries, flights, and rooms, as well as tracking and managing expenses and payments.



Duties and Responsibilities

• Answer and direct phone calls; organize correspondence and answer emails


• Prepare and organize databases and reports


• Manage social media accounts and replies


• Handle confidential employer and client information


• Take notes or transcribe meetings


• Schedule meetings and arrange executives’ calendars


• Arrange payments for vendors, travel, and sales expenses


• Create purchase orders and track and manage payments


• Present excellent customer-service skills to customers and clients


• Manage and update contact lists and databases 


• Prepare and create PowerPoint presentations and materials as needed; research materials and sources for presentations


• Coordinate project-based work 


• Support external communication between clients, partners and vendors 


• Support internal communication between executives and team members


• Perform market research

• Current student or recent graduate with major coursework toward a degree in marketing, communications or advertising, public relations or any related field


• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)


• Experience with current technologies, like desktop sharing, cloud services and VOIP


• Experience with cloud word-processing and office software (e.g. G-Suite,)


• Knowledge of online calendars and virtual meeting scheduling (e.g. Google Calendar, Zoom, Google Meet)


• Knowledgeable in technology to communicate via computer, smartphone, or text


• Highly organized and able to multitask and work well with fast-paced directions and instructions


• Able to manage time effectively and efficiently


• Able to organize and manage large amounts of files, tasks, schedules, and information


• Self-directed and able to work without supervision


• Excellent verbal and written communication skills


• Strong customer service and presentation skills


• Experience handling assistant or administrative responsibilities, experience in customer service or related field preferred