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We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant(link removed)>

Key Responsibilities

Inbox Management: Keep the inbox organized, prioritizing and responding to emails in a timely manner.

Calendar Management: Maintain an organized calendar, schedule calls, and ensure no conflicts in appointments.

Brand Interface: Communicate and coordinate with brands via email, acting as a point of liaison and ensuring smooth collaborations.

Process Creation: Develop, implement, and manage internal structure and processes to streamline operations.

Brands & POC Tracking: Organize and maintain a system for tracking interactions with brands and Points of Contact (POC).

Invoice Management: Handle invoicing processes, ensuring they are sent, tracked, and followed up on efficiently.

Point of Inquiry: Serve as the initial point of contact for inquiries, directing them to the appropriate parties when necessary.

Daily Touchpoints: Schedule and conduct quick daily touchpoints to align on priorities and tasks.

Ad Hoc Support: Be prepared to jump in and provide assistance for miscellaneous tasks and projects as needed.

Platforms and Tools

• Google Suite
• QuickBooks
• Asana / Trello
• Canva

Requirements

• Proficiency in Google Suite, QuickBooks, and project management tools like Asana or Trello.
• Strong experience in PR, working with brands, or account management.
• Tech-savvy with excellent grammar skills.
• Organized: Capable of handling various tasks and responsibilities effectively.
• Deadline-Oriented: Committed to completing tasks in a timely manner.
• Detail-Oriented: Meticulous attention to detail in all responsibilities.
• Availability for a minimum of 15 hours per week, with potential for increased availability.
• Ability to work during regular office hours (8am-5pm) in Eastern, Central, Mountain, or Pacific Time.

Benefits

There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.