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Position Summary

YWCA USA is seeking a highly motivated Special Assistant to the Chief Impact Officer to support the Chief Impact Officer and contribute to the achievement of YWCA's mission of eliminating racism and empowering women. As a key member of the team, the Special Assistant will be responsible for managing the Chief Impact Officer's schedule, communications, and special projects. The successful candidate will possess strong organizational and communication skills, as well as a passion for social justice and racial and gender equity.
Accountabilities

Administrative Support

• Manage the Chief Impact Officer's calendar, travel, and other administrative tasks to ensure efficient and effective operations.
• Draft and edit correspondence, reports, and other documents as needed.
• Maintain and organize electronic and paper files, ensuring confidentiality and accuracy.
• Respond to phone and email inquiries, redirecting or responding as appropriate.
• Support the Chief Impact Officer in preparing for and following up on meetings, including preparing materials, taking notes, and ensuring timely completion of action items.
• Perform other administrative duties as assigned.

Project Management

• Assist with the development and execution of strategic initiatives and special projects, including conducting research, developing proposals, and managing project timelines.
• Conduct research on various topics related to YWCA USA's impact areas, including racial justice and civil rights, economic advancement of women and girls, and health and safety of women and girls.
• Prepare reports and presentations on research findings and project progress for internal and external audiences.
• Collaborate with staff across the organization to ensure effective project implementation.
• Manage project budgets and ensure compliance with grant requirements as needed.
• Perform other duties as assigned.

Communications and Outreach

• Serve as a liaison between the Chief Impact Officer and other staff across the organization, ensuring effective communication and collaboration.
• Represent YWCA USA at external meetings and events as needed.
• Assist with the development and implementation of communication and outreach strategies to promote YWCA USA's impact areas.
• Write and edit content for YWCA USA's website, social media, and other communication channels.
• Develop and maintain relationships with key stakeholders, including funders, partners, and other organizations.
• Perform other duties as assigned.

Requirements

You will be successful in this role if you possess the following experience and core competencies

• Experience
  • 3+ years of experience in a similar role, providing administrative and project management support to senior leadership.
  • Experience conducting research and preparing reports on social justice issues.
  • Experience managing projects and budgets, including grant compliance.
  • Experience with communication and outreach strategies, including social media and website content development.
  • Experience working in a nonprofit or social justice organization is preferred.
  • Experience working with a board of directors or governing body.
  • Experience with fundraising and development.
• Values and Proficiencies
  • Commitment to equity and justice for all people, with a focus on racial and gender equity.
  • Ability to work collaboratively and effectively with diverse staff and stakeholders.
  • Excellent problem-solving and critical thinking skills, with the ability to analyze complex issues and develop creative solutions.
  • High degree of discretion and ability to maintain confidentiality.
  • Strong attention to detail and accuracy, with the ability to manage multiple priorities and meet deadlines.
  • Proficient in Microsoft Office suite, including Word, Excel, and PowerPoint.
  • Knowledge of project management software and tools is preferred.

Nice to have

• Education
  • Bachelor's degree in a relevant field, such as social justice, public policy, or nonprofit management. A Master's degree is preferred but not required.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• YWCA USA is a remote-first office environment; you will collaborate with colleagues who are based across the United States. You should be prepared to either work from home or a location of your choosing.
• Availability to work Monday through Friday during core hours and occasionally on nights and weekends as needed.
• This role requires prolonged periods of sitting, using a computer and phone.
• This position may require occasional travel.
• The individual must have the ability to communicate effectively in person and by phone
• This role is required to provide proof of COVID vaccination.

Benefits

Compensation and Benefits

In order to counter pay inequality and uphold internal parity, salaries are non-negotiable for new and current employees. YWCA USA salary bands for a given staff level are benchmarked to the 75th percentile for our sector, and all new employees are paid at the entry point of those bands. Employees then have the opportunity to progress through current salary bands through annual cost of living increases and performance-based pay increases, and into new salary bands through promotions.

Compensation

• $110,000.00 Annually

Benefits

• Generous Leave Benefits
• Sick Leave Benefits
• 12 Weeks of Paid Parental Leave
• 10 Paid Holidays
• Health Insurance
• Dental & Vision Insurance
• Group Life, Accidental Death & Dismemberment Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Employee Assistance Program (EAP)
• Worldwide Travel Assistance (WTA)
• Flexible Spending Account
• Retirement Plan

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.