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Overview
Languages
English

Education
College/CEGEP
or equivalent experience
Experience
2 years to less than 3 years

Asset languages
Panjabi
Hindi
Urdu
Work setting
Private sector
Urban area
Consulting firm
Responsibilities
Tasks
Review, evaluate and implement new administrative procedures
Delegate work to office support staff
Establish work priorities and ensure procedures are followed and deadlines are met
Carry out administrative activities of establishment
Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
Assist in the preparation of operating budget and maintain inventory and budgetary controls
Assemble data and prepare periodic and special reports, manuals and correspondence
Perform data entry
Train staff
Oversee and co-ordinate office administrative procedures
Resolve conflict situations
Oversee payroll administration
Plan and control budget and expenditures
Order office supplies and maintain inventory
Label files according to retention and disposal schedules
Provide customer service
Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
Provide general information to clients and the public
Receive and forward telephone or electronic enquiries
Perform basic bookkeeping tasks
Send and receive messages
Organize and schedule office work
Photocopy and collate documents for distribution, mailing and filing
File material in storage area
Locate and remove files requested
Supervision
1 to 2 people
Experience and specialization
Computer and technology knowledge
Adobe Photoshop
Social Media
Inventory control software
MS Excel
MS Office
MS Outlook
MS PowerPoint
MS Windows
MS Word
WordPress
Area of specialization
Project management
Additional information
Work conditions and physical capabilities
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Personal suitability
Efficient interpersonal skills
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Ability to multitask
Time management
Adaptability
Integrity
Team player
Benefits
Other benefits
Paid time off (volunteering or personal days)
Parking available