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Job Title: Program Coordinator- Public Services Location: Long Beach, New York Job Type: Contract

Duration: 6 Months

Job Description:

• The Client Foundation Grants Analyst is a key member of the Operations team with specific responsibility for providing support to the processing and management of grants as well as information and reporting system management.

Key Responsibilities:

Grants Administration (50%):

• Perform due diligence and completeness review of grant applications, and liaise with applicants, Foundation program officers and client's colleagues worldwide to ensure grants meet Foundation requirements
• Assist in coordination of grants payment process
• Respond to Foundation related and grant specific inquiries from grantees and client's colleagues
• Ensure timely receipt and conduct detailed review of grantee reports and grant modifications
• Prepare approved grants for Community Reinvestment Act (CRA) verification
• Advise on process improvements to increase efficiency; systemize and document processes and procedures

Information and Database System Management (40%):

• Prepare and provide data for external benchmarking surveys, assist in ad hoc reporting, and run regular efficiency metrics for internal and external purposes
• Support the team in managing Grant Management system (FLUXX) user experience, ensuring top notch experience for all internal and external users (including customer service, technical support, and problem resolution)
• Ensure data quality assurance process is in place and regularly completed
• Advise on appropriate system and workflow improvements

Operations Administration (10%):

• Assist in ensuring adherence to client compliance requirement and initiatives such as internal and external audits, client Screenings, AB&C and AML approvals, MCA, Information Security, COB, and Records Management
• Schedule and organize meetings and general event support
• Process vendor invoices and submit purchase orders for payment
• Provide administrative support to senior managers, including scheduling meetings, planning travel, and processing Travel and Expense reports
• Support departmental needs and manage special projects as needed

Qualifications:

• 2 plus years in public affairs, philanthropy, corporate social responsibility, or related field or a Bachelor's degree
• Must be detail oriented and organized and able to multi-task
• Excellent communication skills both written and oral; customer service mind set.
• Excellent organizational and time management skills
• Highly proficient in MS Office (Excel, Word, Outlook and PowerPoint) and ability to quickly learn new software programs
• Must be willing and able to perform administrative tasks at an executive level, but also work independently on self-directed projects
• Must be able to work with staff to problem solve and troubleshoot general inquiries
• Must be able to work well in a fast-paced environment, be a team player, take direction, and have a keen ability to prioritize
• Knowledge in Fluxx or other grants management software a plus