Responsible for accurately processing vendor invoices, managing payments, and maintaining vendor relationships while ensuring compliance with company policies and accounting standards. Fully remote role with regular virtual collaboration across finance and operations teams.

Key responsibilities:

Process vendor invoices: verify PO/match, code to correct GL accounts, confirm approvals, and enter into accounting system.
Manage payments: prepare and execute ACH, check, and wire payments; reconcile payment batches.
Reconcile vendor statements monthly and resolve discrepancies.
Maintain vendor master data: add/modify vendors, ensure W-9s and tax info are on file.
Handle invoice exceptions: research, escalate, and coordinate resolution with procurement and receiving.
Accruals and month-end close support: prepare AP-related journal entries and reports.
Cash forecasting support: provide upcoming payment schedules and short-term cash needs.
Audit and compliance: prepare supporting documentation for internal/external audits and ensure SOX/control adherence where applicable.
Process improvement: identify and implement efficiencies (e.g., automation, vendor portal adoption).
Respond to vendor inquiries via email/phone and maintain service-level expectations.