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Hello,

I have an exciting opportunity with one of our clients that matches your skillset. If you are available and interested, please contact me at your earliest convenience. This opportunity will move quickly, so please reply immediately.

Job Title - Executive Assistant
Location - Boston, Massachusetts

Pay Rate: $28/hr on W2

Job Description:

This position is assigned to the Executive Department and provides first-line administrative, planning and organizational support to Executive Director. The position requires excellent interpersonal skills and tact to interact with GIC Commissioners, senior administrators, key figures in local and state government, and the GIC members. The fast-paced department environment requires this person to be able to perform duties under pressure and with strict deadlines.

Major Responsibilities:
The Temporary Executive Assistant position directly reports to the Deputy Executive Director. This position may work with other department directors as well as the agency's senior leadership.

Responsibilities will include but are not limited to:
1.Provide administrative support to Executive Director and 1-3 senior staff.
2. Manage calendar for the GIC Executive Director including scheduling, agenda setting and follow-up activities.
3.Prepare and set-up for virtual, hybrid or in person meetings for the Executive Director
4.Maintenance of the executive department files (electronic and paper) and organization of files
5.Prepare daily materials and logistical backup for the Executive Director.
6.Preparation for Commission Meetings including posting and distribution of meeting agenda, compiling meeting documents from Directors, Commissioners and outside meeting participants. Distributing and publishing the Commissioners packets; hybrid meeting preparation, including preparing and managing virtual meeting set-up as well as room scheduling and set up; clean up and follow up work as needed.
7.Administratively support the Chair and other members of the Commission.
8.Draft correspondence from the Executive Director (in conjunction with others as needed.)
9.Edit and proofread other documents being distributed from the Executive Director as requested
10.Participation on internal committees to promote employee engagement in both a virtual and hybrid environment.
11.General administrative duties, such as copying, scanning, answering phones, etc.
12.Other duties as assigned.