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Florida Realtors seeks an experienced Project Manager to join our award-winning Communications & Marketing team.

Who We Are

With over 238,000 members, Florida Realtors is the largest trade association in Florida. Since 1916, our member-driven organization has worked to meet the needs of the Realtor community and support homeownership in Florida, providing our members with valuable business services, continuing education, economic research, legislative representation and advocacy, networking opportunities, business contacts, and world-class experiences. The association headquarters is located in Orlando, and the Office of Public Policy is located in the two blocks from the state capital in Tallahassee.

Who We're Seeking

The best candidate is a professional who is obsessed about details, is deadline driven, is diplomatic yet insistent when working with clients, and is the consummate problem solver. Success breeds success, and as we reach new heights in the quality of our output, we get more projects. Were at the point where an experienced production manager is needed so our pros can do what they do best: create, design, write, produce, and promote memorable events and shoot evocative video. You're right for us if you communicate effectively, problem-solve proactively, thrive on technology, and embrace project management systems and processes. A sense of humor is a huge plus.

What Youll Do

Project Management (55%)

Plan, organize, monitor, and oversee projects and teams to deliver defined requirements, and meet strategic communication and organizational objectives.

• Work with department leaders and project sponsors to develop project plans, including project life cycles, project requirements, resource requirements, budgets, risk management (legal review and ADA compliance), key milestones, communication channels, and deliverables.
• Create and maintain the project schedule.
• Lead the project team to develop and execute the project in accordance with the plan created, along with the applicable corporate standards, guidelines, and processes.
• Navigate the project through associated deliverables and stage gates (estimates, schedules, deliverables, etc.). Manage workflow across print, event production, web, social media, email, etc. for major initiatives.
• Determine how results will be measured and evaluate how well results were achieved.

Leadership and Problem-Solving (20%)

Provide leadership and problem-solving for assigned project(s), including leading the project team in conjunction with the Project Sponsor. Serve as the primary point of contact for the project(s) for the organization, and manage and resolve any changes or issues related to the project(s).

• Serve as the primary point of contact for project updates and status.
• Build, nurture, and maintain creative and cooperative working relationships with marketing teams and managers companywide.
• Negotiate with project stakeholders to identify resources, resolve issues, and mitigate risks.
• Act as a mediator between team members and stakeholders, escalating issues when appropriate
• Resolve any issues and solve problems throughout the project life cycle.
• Effectively manage project scope by ensuring any changes to scope are documented and approved.
• Determine if any external consultants or contractors will be required to complete project plans; research quotes and costs for external vendors; work with project sponsor to recruit appropriate resources if required.

Reporting, Tracking, and Communication (20%)

Develop reports and recommendations, and communicate plans via written and oral presentations to project sponsors, stakeholder groups, and the organization.

• Maintain annual project calendar.
• Create and maintain digital project intake system.
• Track and report on project milestones and provide status reports.
• Function as interface/liaison across organizational structures to facilitate coordinated strategies.
• Maintain detailed project documentation, including action items, issues lists and risk management strategies.
• Initiate and monitor short, focused production meetings as needed to meet overall stakeholder expectations and the companys objectives.
• Continually identify and implement process changes and improvements and planning methodologies to enhance performance across projects.

Administrative (5%)

Provide administrative support for the project, including data entry, data management, and other items as needed to move the project forward.

• Data entry and management in project management software.
• Review collateral to ensure that it meets the brand standards and the campaign goals.
• Maintain a repository for campaign assets.
• Meet with individual teams, as needed, to discuss the project(s) and deliverable(s).
• Follow up with Tech Services on tech needs/issues.
• Assist with any tasks needed to move the project forward.

Requirements

What You Need

Qualified applicants need to bring:

• Bachelors Degree in Business, Marketing, or Communications or relevant work experience.
• 3+ years of experience in similar roles.
• Project Management Professional (PMP) or Certified ScrumMaster (CSM) designations a plus.
• Familiarity with project management tools and/or software packages.
• Ability to handle multiple competing priorities under tight deadlines.
• Excellent time management, negotiation, and influence skills.
• Excellent communication, leadership, problem-solving, and analytical skills.
• Ability to work in a team-oriented, collaborative environment.
• Ability to rapidly adapt and respond to changes in environment and priorities.
• Ability to work independently, perform multiple tasks, complete tasks on schedule and respond to deadlines, and interact effectively with people inside and outside the organization.
• Ad Agency project management experience a plus.

Benefits

What Youll Get

Along with our growth-oriented, collaborative team environment, our full-time employees are offered a complete suite of great benefits.

• Rewarding 401k plan with 6% company match, fully vested
• Free medical insurance for you as an employee
• Availability of dental, vision, FSA, disability coverage, company-paid life insurance, EAP
• Partial remote and flexible work environment
• Generous paid vacation days and sick days, and 9 company holidays
• Vacation buy-back plan
• Tuition assistance
• Possible $5,000 grant on the purchase of your first home
• And a whole lot more

Other Important Need-to-Know Information

• Florida Realtors is strongly committed to creating a diverse and inclusive environment where a variety of backgrounds, cultures, orientations, ideas, and talents can flourish.
• Florida Realtors is an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.
• Employment offers are contingent upon satisfactory verification of a pre-employment criminal background check.
• Applicants need to be eligible for employment in the United States.
• Pay is commensurate with education and experience.
• Florida Realtors maintains a flexible hybrid work environment. This position will be based in Orlando, FL, and will be partially in-office. The ability to commute to the Orlando International Airport area is required.

Our team is passionate about what they do, the members they serve, the products they support, and the continued growth of the association. If you value collaboration, innovation, exceptional service, and dedication to a cause, all within a modern established professional environment, explore Florida Realtors and our commitment to the real estate community and Florida homeowners. Visit (link removed) and connect with us on Facebook and LinkedIn(link removed)>