Report this job

---

What is the problem? *

Incorrect company
Incorrect location
Job is expired
Job may be a scam
Other

A key member of the Albireo Energy team, the Administrative Assistant will report to the General Manager in our Chelmsford, MA location.

Administrative assistant responsibilities:

• Schedule and facilitate on-site and remote meetings e.g., Webex and Microsoft Teams.
• Organize and coordinate logistics of all-hands meetings and team building events.
• Notetaking for internal meetings and ordering of lunch as needed.
• Order office and breakroom supplies and restocking.
• Manage calendars and coordination of meetings effectively via Outlook, communicating changes promptly and working with other key partners requesting time with employees and/or clients.
• Complete other administrative and project duties as assigned.
• Proficient in MS Office, including Outlook, Word, Excel, and PowerPoint.
• Maintain spreadsheets and develop tracking systems to support Project and Operations Managers.
• Utilize various systems for data entry and exporting documents to be delivered to clients.
• Assist team with verification of materials receipt and update logs and systems.

Requirements

• 3-5 years as an administrative assistant.
• Experience working in a dynamic office setting.
• Superb written and verbal communication skills.
• Previous success at building strong organizational relationships and fostering teamwork.
• Excellent problem-solving, decision-making, initiative, and independent follow-up.
• Ability to multitask in a fast-changing environment.
• Proactive with the ability to anticipate needs.
• Ability to be detail-oriented, fast, and complete in delivering results.
• Proven ability to handle confidential information with discretion.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Basic Life Insurance

Voluntary Life Insurance

Short Term & Long Term Disability

Paid Vacation

Paid Sick Time

Paid Holidays

401K with Company match