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Arbor Hill Development Corporation
Position Title: Administrative Assistant
Context: Founded in 1981, the Arbor Hill Development is a small not-for profit, Neighborhood Preservation Company serving distressed communities within the City of Albany. The agency provides grants to low and moderate income households; manages rental units and works with various government and community organizations. As part of its work, the agency will hire a range of contractors to perform time-sensitive projects.
AHDC is a walk-in office. Hours of Operations: Monday through Friday- 9 AM to 5 PM
Summary of Responsibilities: This employee will fulfill receptionist duties; provide administrative support to the executive director; and, serve as relationship manager for the Agency.
Duties and responsibilities
General
Greets all guests, ensures they are comfortable while advising appropriate staff that guest is waiting
Answers incoming calls on the office main line. Deal with inquires; re-directs calls as appropriate; and, initiate calls as needed
Assists with report development
Maintains chronological files of all incoming and outgoing mail
Manages agency files
Participates in maintaining a binder of current administrative procedures
Helps to keep the office and waiting areas neat, and updates community information
Special projects
Administration
Manages grant application process, including client intake and determining eligibility
Create customer and vendor files
Assist with monthly and annual reports
Maintain/monitor schedules
Assists with data entry and management of donor database, rent collections and agency communications
Update and maintain AHDC Facebook Page and Website
Manage Board documents and required updates
Accounting
Record tenant payment transactions for deposits and disbursements for repairs
Track grant spending and prepare vouchers for reimbursements
Manage Quick Book records for agency deposits and vendor payments
Work closely with accountant to ensure accuracy of Quick Book entries and financial reports
Requirements
Qualifications
- Associates Degree from Regionally Accredited Institution- Business Administration or combination of relevant educational and professional experience. Five years preferred.
- Knowledge of MicroSoft Word, Quick Books, Excel and Outlook a must
- Customer friendly
- Strong oral and written communications skills
- Team player with excellent interpersonal skills
- Detail oriented
Arbor Hill Development Corporation
