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ABOUT CHANDON CALIFORNIA

Chandon was sparked into life in 1973 by the visionary spirit of Robert-Jean de Vog and California pioneer John Wright. As one of the first French-owned sparkling wine ventures in the U.S., Chandon carefully selected its vineyards and are now considered to be amongst the best for producing quality sparkling wines in California.

For over forty years now, Chandon continues to combine traditional French techniques and winemaking knowledge with the beautiful, sun-ripened fruit of California to craft sparkling wines of the highest quality.

Chandons winery, Domaine Chandon is located in Yountville in the heart of the Napa Valley. (link removed)

Chandon is part of the world leading luxury group LVMH - Moet Hennessy Louis Vuitton. With more than 75 prestigious Maison's covering six business sectors and more than 196,000 employees around the globe, LVMH offers boundless opportunities. Join us and craft the future! (link removed)

ABOUT YOU & YOUR NEW ROLE

We are excited to offer an opportunity for an extraordinary Business Administration Manager, to join our Chandon Home (Hospitality & Retail) team.

You will: be energetic; very well organised; tech oriented; have a keen eye for detail; eager to be part of a wonderful winery community; and excited by the prospect of working with a team of diverse professionals across viticulture, winemaking, operations, hospitality and support functions.

YOUR RESPONSIBILITIES

Vendor & Purchasing Co-ordination

• Manage / Co-ordinate, with relevant internal stakeholders, full cycle purchasing process from new Vendor validation and set-up to purchase order and invoice processing to accurate cost allocation and tracking
• Manage Vendor relationships with relevant internal stakeholders
• Manage periodic vendor/services reviews with Purchasing and other relevant stakeholders

Internal Control

• Support department with all internal control topics and ensure all policies (including ISO) are updated throughout the year.
• Act as ISO Champion for the department consolidating, filing and sharing all ISO policies and procedures established by each work stream.
• Continued reviewal of internal process to ensure proper compliance
• Support correction of audit findings and implementation of corrective internal processes

Financial Support

• Together with Managers and Finance team, support cost centre category management, ensure information required for month end processing is timely and accurate
• Track and follow-up financial reporting and forecasting weekly, monthly, quarterly and annually
• Manage department purchase cards, spending limits and adhoc purchase needs in accordance with internal policies and processes
• Manage Chandon Home Construction Project invoices and budget tracker (until complete)
• Support of monthly inventory management processes: Audit and review of inventory transfers in SAP, manual data entry, adjustments, trouble shooting, scheduling SAP support.
• Collaborate with Production/Supply/Warehouse teams on inventory process, projections, and periodic audits.
• Initiate and participate in Process Improvement projects

Resource Planning and Administration

• Support / coordinate candidate screening, qualifying and interviews in alignment with HR processes.
• Support new employee on-boarding and training
• Support the Learning & Development Lead in coordinating and managing training including roll-out and tracking of all mandatory training
• Support and/or lead all aspects of Chandon Home Team communication;
• Draft, validate and communicate at least 2- and 4-week resourcing schedules to ensure appropriate staffing levels and cost controls are maintained and monitored
• Record, track and report labor budgets (FTE and $) alongside visitor numbers and revenue
• Prepare, co-ordinate and share all information required for timely and accurate payroll processing for Chandon Home team (including time and attendance, leave, incentives, tips and service charge payments).

Requirements

• BSc/BA or Masters in accounting, business administration or a relevant field;
• Proven experience as an administration or accounting professional;
• Experience in working collaboratively with multiple internal stakeholders and functions;
• Understanding of resource planning and payroll administration an advantage;
• Experience in process improvement an advantage;
• High proficient in the use and improvement of technology and systems;
• Excellent communicator with a strong collaborative style;
• Administratively very strong, efficient and very well-organized; and
• Both hands-on and a strategic thinker.

Benefits

In addition to a generous base salary, we are please to offer our employees an exceptional package of benefits, including:

• LVMH Group Health Care Plan (Medical, Dental & Vision);
  
• LVMH Group Insurance and Pension Plans;
• Paid Vacation and Personal Leave;
• Ongoing Professional Development;
• Health, Wellbeing and Event Benefits;
• Wine Allocation and Discounts; and
• Annual Performance Incentive Scheme.

• A Relocation Support Package may be negotiated for non-local candidates within the USA.

CHANDON California is proud to be an equal opportunity employer. We celebrate and welcome diversity and are committed to creating an inclusive community.