Office Coordinator job in Boston, MA

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What is Later?

Later is the leading social media marketing and commerce platform that helps small business owners and creators grow their brands and businesses online. With a unique combination of tools, machine-learning-based recommendations, and education, Later makes it easy to visually plan & schedule social content, drive traffic, and increase sales empowering customers to turn their passions into possibilities.

Later started at a hackathon in late 2013. Six months later, Latergramme launched to almost 20,000 people waiting to use the first version. Later is now the leading visual marketing platform for Instagram, Facebook, Twitter, TikTok, and Pinterest in the world with over seven million users, and in 2021 was ranked #18 in Canada in Deloitte's Fast 50 list, #119 in North America, and placed 51st in the Globe and Mail's Fastest Growing Companies list.

Later & Mavrck

In March 2022, Later was acquired by Boston-based influencer marketing platform Mavrck(link removed) The Mavrck platform allows large enterprise brands to automate their influencer marketing strategy for smoother partnerships and performance on campaigns. Together, were helping connect creators & marketers together to grow their social followings and businesses on social media.

We are seeking an experienced and highly motivated Office Coordinator to manage our Boston office and support our coworking space program for employees based in our hubs of Vancouver, Toronto, Denver, and London UK. The ideal candidate will be a detail-oriented self-starter who thrives in a fast-paced environment and possesses exceptional communication and organizational skills.

What youll be doing

Oversee day-to-day operations of the Boston office, including managing mail and deliveries, ordering office supplies, and maintaining office equipment.
Serve as the primary point of contact for employees and visitors to the Boston office, ensuring a positive and welcoming experience for all.
Coordinate with facilities and property management to ensure the Boston office is well-maintained, managing repairs and maintenance requests, and managing visitor passes.
Manage and schedule conference rooms and meeting spaces, ensuring they are set up and ready for use.
Support the coworking space program by coordinating with location managers in Vancouver, Toronto, Denver, and London to ensure a seamless experience for employees who utilize the spaces.
Work with HR, IT, and Finance to support general administration to ensure employees have the tools and resources they need to be successful.
Assist with event planning and coordination, including catering, audiovisual needs, and room setup.
Maintain accurate records and files, including financial records, vendor contracts, and employee information.
Other duties as assigned.

We are committed to building an inclusive, supportive place for you to do the best and most rewarding work of your career. If you identify with any of the following, we encourage you to apply!

Bachelor's degree in Business Administration, Management, or a related field.
2+ years of experience in office coordination, operations, events, or a related field.
Experience working with both in-person and remote teams in various time zones.
Experience managing employee experience budgets
Strong communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
Highly organized and detail-oriented, with the ability to manage multiple priorities simultaneously.
Proficiency in Google Suite and Slack.
Experience with event planning and coordination.
Familiarity with coworking spaces and facilities management preferred.
Ability to work independently with minimal supervision.

Our values

Lead with Humility: We put whats best for all ahead of whats best for one - no big egos here.
Adapt + Grow: We view uncertainty as opportunity and nimbly adapt.
Make it Happen: We have big ambitions and the courage to achieve them.
Succeed Together: We prioritize diversity and are committed to creating an inclusive environment - theres a seat for everyone here.
Celebrate: We bring an optimistic mindset into everything we do. We celebrate progress, each other, and unique perspectives.

Some perks of being on our team include...

Flexible Working Environment & Work from anywhere program: We acknowledge (now more than ever) the importance of work/life balance.
Flexible PTO: To further support freedom and flexibility, we want you to take the time off when you want or need it to best recharge!
Learning & Development: Growth is a big reason people choose to join our team. We provide opportunities through lunch and learns, training, coaching, mentorship programs, and workshops. We also provide each employee with a generous Education & Conference budget - We support you in pursuing your passions and continued learning!
Technology Bonus: We provide our team with a generous technology bonus to set you up with the tools you need to succeed in your role.
Wellness: We provide our employees with a monthly Wellness Spending Account, to help cover costs related to fitness equipment, personal training, gym memberships or health and wellness practitioners. We also provide a variety of workshops, meditation and yoga at our monthly Wellness Wednesday events to help our team perform at their best.
Parental benefits: We offer parental leave top-ups, family forming support and a life-transitions program to ensure you and your family are well supported when returning to work
Healthcare: We offer a comprehensive benefits package including health, dental, vision, STD & LTD, 401k (US-based employees) and an Employee and Family Assistance Program to support the wellbeing of you and your family.
Employee Resource Groups: Belonging is an important part of doing your best work. These ERGs provide support and community for employees

Where we work

We hire into our hub cities of Boston, MA; Denver, CO; Vancouver, BC; Toronto, ON; and London, UK. We post our positions in the hub location(s) where we are open to having the successful candidate be located.

Diversity, inclusion, and accessibility

We value diversity of thought; we are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All applications will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, national origin, disability, or age. Please let us know if you require any accommodations or support during the recruitment process.

#LI-Hybrid

Later + Mavrck

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