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At Keywords, we are using our passion for games, technology and media to create a global services platform for video games and beyond. Our aim is to become the go to provider of technical services.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In so doing, we empower our clients to remain lean and agile, and to focus on creating the most engaging experiences.

HIGH VOLTAGE STUDIO:

Located in Hoffman Estates, IL. High Voltage Software is a world-class, award-winning game developer making incredible games for over 30 years! High Voltage prides itself on creating high-quality interactive content and crafting immersive experiences that take players to unimaginable worlds. Creating these worlds requires a massive amount of talent from design, art, audio, and engineering. Everyone at High Voltage is a contributor and collaborator.

POSITION SUMMARY:

The Operations Business Partner is as much a people person as a systems person, integral to cultivating company culture and supporting managements long term strategy. Often the face of the studio environment, he or she interacts with visitors, customers, clients, and employees at every level, every day, for multiple studios. The Operations Business Partner position demands stellar organizational skills, efficiency, and a personable attitude. Day-to-day, this person ensures operations run smoothly by doing everything from delivering value-added service to management and employees that reflect the business objectives of the studio. You'll assist across multiple areas of the studio, supporting the goals of the business through the success of its people. This is a professional-level position with a significant opportunity to contribute to the studio operations and peoples success.

Important Note:

This role will be 100% on-site. Please be aware of this when applying.

JOB RESPONSIBILITIES:

This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.

AP

• Organize digital invoices and all credit card related data to upload to Regional Finance
• Review invoices for any unusual trends
• Maintain vendor portals-pay certain vendors through their portal
• Manage vendor inquires as needed
• Compile and process 1099s annually

AR

• Prepare invoices and send to the Regional AR Team to create
• Compile QuickBooks time data for each customer
• Analyze data to prepare invoice within contract terms
• Upload customer invoices from NetSuite through customer portals

Payroll

• Prepare bi-weekly payroll
• Prepare time off used from Bamboo report
• Prepare payroll reports using QuickBooks Time data
• New Hire / Termination calculations
• Review and submit expense reimbursements to payroll

Studio Finance

• Prepare various accruals and schedules - upload to the Finance analyst
• Update project cost tracking Excel files and compare to project budget
• Track and analyze actual amounts spent vs budget for certain operating expense accounts
• Assist and prepare project budgets
• Assist and prepare annual studio budget
• Other studio finance projects as needed

Studio Operations

• Studio-level onboarding to new hires
• Studio-level communication of studio items outside of HR
• Maintain Bamboo employee data including onboarding and offboarding
• Maintain HVS Bucks database and process redemptions to gift cards as requested
• Monitor "accounts" email
• Prepare budgets for company events
• Other operational projects as needed

DUTIES AND RESPONSIBILITIES

Core Competencies

• The ideal candidate has a natural ability to roll with the punches, is flexible and able to handle anything that might come their way.
• A strong and reliable support to company operations, maintaining and create procedures, communication, and safety.
• Achieve organizational efficiency, and nurture the pleasant work environment our people love.
• Be an energetic professional who doesn't mind wearing multiple hats.
• Experienced in handling a wide range of business and executive support-related tasks, while working independently with little or no supervision.
• Well organized and enjoys the business operations challenges of supporting an office of diverse people.
• Able to handle confidential matters, understanding the various employment laws and regulations.
• Trustworthy and engaging attitude with the ability to transmit that energy
• Strong adherence to values of inclusion and diversity in the workplace
• Proficient in Microsoft office suite including (Outlook, Word, Excel, PowerPoint, and Publisher), as well as have a technical aptitude for learning new tools on the job.
• Intermediate knowledge of accounting, payment, and invoice processing
• Able to handle competing priorities and deadlines effectively and respond well to last-minute, high-priority, and time-sensitive projects.

Requirements

• Bachelors Degree in Business or equivalent.
• 5-7 years of previous experience
• Accounting background preferred

Benefits

• Benefits package including Medical, Dental and Vision
• Paid vacation
• Sick leave
• Corporate holidays, including floating holidays
• Disability coverage
• Paid Basic and AD&D insurance
• Voluntary FSA, HSA
• 401(k) retirement plan with company matching
• Work alongside dynamic individuals in the gaming industry
• Work within a company with upward career growth opportunities