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PROJECT MANAGER, Strategic Publication Planning

Remote work allowed

THIS IS NOT AN IT ROLE; PLEASE READ THE JOB DESCRIPTION CAREFULLY AND THOROUGHLY BEFORE APPLYING

OPEN Health brings together deep scientific knowledge, global understanding, and broad specialist expertise to support our clients in improving health outcomes and patient wellbeing.

We are united as one flexible organization, harnessing the power of the collective to solve complex challenges. Being built from cohesive partnerships across a range of specialist sectors gives us the ability to approach opportunities from fresh perspectives, creating solutions and innovations for market access and medical communications that are informed by the experience and knowledge of the many.

Our global team of experts many with PhD and PharmD degrees work strategically alongside our client partners in Medical Affairs, Health Economics and Outcomes Research (HEOR), Market Access, and Commercial teams across a wide range of therapy areas.

You will love this role if you:

• Can share your passion and enthusiasm with your clients and colleagues
  
• Have experience working in a fast-paced agency environment
• Value collaboration and enjoy working closely with all members of the team
• Have a strong attention to detail
• Are super organized and love tracking details
• Enjoy building relationships with clients (external and internal) and value the importance of creating a good rapport

The Project Manager is directly accountable for the successful oversight of projects from inception to completion with a primary focus on meeting and exceeding the goals of the account by providing accurate and proactive support for all project-related activities. The Project Manager will also assist in the development, execution, and delivery of publication plans.

Primary duties and responsibilities include but are not limited to:

Project Management:

• Traffic all projects between account, medical, editorial, and support services
  
• Facilitate material to vendors via email, fax, FedEx, Webcargo
• Execute/create publication plan binders/slides
• Prepare submissions
• Develop timelines

Compliance, Documentation, and Operational Expectations:

• Comply with established standards, policies, and procedures
• Coordinate permission requests
• Manage project files and folder maintenance with an emphasis on version control
• Maintain timely submission of timesheets
• Maintain consistent attendance and coordinate coverage when out of office
• Professional, timely response to all internal and external communications

Team Management:

• Prepare writer request forms
  
• Prepare writer packages (i.e. references, final outline, etc.)
• Prepare and complete BCRFs
• Assign and close project numbers, run hours reports, communicate information to team, monitor projects to ensure all team members are assigning time correctly
• Accurately populate and maintain publication tracking system (data entry, Datavision, etc.)
• Gather information, maintain, and update status reports based on internal and client status meetings
• Coordinate reference requests
• Request publication templates (i.e. editorial)
• Establish medical and editorial priorities
• Lead internal status meetings
• Set up conference calls and webinars
• Create and maintain client and author contact databases (i.e. title, email, phone, etc.)
• Serve as client and author point of contact
• Exhibit ability to take on additional tasks as needed while maintaining consistent performance
• Exhibit ability to self-prioritize tasks
• Exhibit proactive problem-solving skills and offer recommendations
• Consistently display increasing autonomous work activity and initiative
• Demonstrate increased awareness of publication concepts, work products, and typical timelines
• Exhibit ability to transfer skills learned to new accounts/responsibilities
• Participate in client status meetings
• Monitor project performance (time used vs. budget)
• Assist with reconciliation of receipts as needed
• Demonstrate fundamental understanding of different publication tactics (i.e. abstract, poster, manuscript)
• Demonstrate early ability to apply understanding of when certain tactical recommendations are appropriate
• Develop publication and congress maps
• Develop awareness/knowledge of clients disease area and product
• Develop knowledge of clients main congresses and journals for disease area
• Participate in internal skills development courses
• Mentor and coach project coordinators, as appropriate

Research Support

• Develop familiarity with Journal Selector and Conference Authority
• Research relevant journal and congress databases to update grids used by the internal and client teams for submission guidelines, deadlines, and notification dates
• Conduct research on potential authors (i.e. criteria for authorship)
• Access journal Instructions for Authors and communicate to account lead
• Prepare Hot Sheets for congresses

Account Awareness

• Exhibit ability to take on additional tasks as needed while maintaining consistent performance
• Exhibit ability to self-prioritize tasks
• Exhibit proactive problem-solving skills and offer recommendations
• Consistently display increasing autonomous work activity and initiative
• Demonstrate increased awareness of publication concepts, work products, and typical timelines
• Exhibit ability to transfer skills learned to new accounts/responsibilities
• Participate in client status meetings
• Monitor project performance (time used vs. budget)
• Assist with reconciliation of receipts as needed
• Demonstrate fundamental understanding of different publication tactics (i.e. abstract, poster, manuscript)
• Demonstrate early ability to apply understanding of when certain tactical recommendations are appropriate

Product Knowledge

• Develop publication and congress maps
  
• Develop awareness/knowledge of clients disease area and product
• Develop knowledge of clients main congresses and journals for disease area
• Participate in internal skills development courses
• Mentor and coach project coordinators, as appropriate

What youll bring:

• Bachelors degree in business, marketing, communications, biology, life sciences, or related field
• Interest in project management, general business, pharmaceutical, medical communications, and/or publication planning
• Exceptional oral and written communication skills
• Ability to manage multiple and sometimes competing challenges, issues, and priorities with the ability to delegate and set clear expectations
• Strong knowledge of Office programs including MS Word, MS Excel, MS PowerPoint,
• Ability to work both independently and in a team structure
• Aptitude for the English language and excellent written and verbal communication skills
• Ability to manage multiple and sometimes competing challenges, issues, and priorities with the ability to delegate, problem solve, and set clear expectations
• Enthusiastic team player with self-motivated attitude and demeanor

#LI-Remote

Key Words: Healthcare Comms, Healthcare Communications, Medical Communications, Medical Communications Agency, Remote, Agency, Med Comm, MedComms, Pharmaceutical, Sci Comm, Veeva, Medical Education, Scientific Communications, Abstracts, Publications, Scientific Poster Presentations, Certified Medical Publication Professional, CMPP, ISMPP, Manuscripts, Publication Planning, DataVision, Scientific Presentations, ISMPP, Program Manager, Project Management, Project Manager, Status Reporting , The International Publication Planning Association, Timelines, Strategic Publication Planning, timeline development, timeline management, trafficking, SharePoint