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Seeking a full-time Administrative Coordinator for an on-site role.

• Utilizes knowledge of multi-line phone system to answer main office phones in a courteous, professional, and timely manner within firm protocols
• Greets and screens clients and visitors, referring to appropriate person, coordinating necessary services or office space as necessary
• Maintain visitor logs and fobs for guests, visitors, and temporaries, as needed; assists to ensure security procedures are followed and other logs/records are kept.
• Maintains parking validation records and appropriately validate parking, if needed
• Take initiative to notify security or other personnel as to unusual or suspicious individuals or activities
• Coordinates with other staff to ensure that the reception area has coverage during core business hours, if neede

Requirements

• College degree or equivalent experience.
• 2+ years of experience in a professional work environment.
• Expert proficiency in MS PowerPoint, Excels and Word is required.
• Effective communication skills, both oral and written, with people at all levels within the firm as well as external individuals.
• Strong interpersonal skills to build successful working relationships and to work within a team environment exhibiting the ability to collaborate effectively as well as work independently.
• Ability to build relationships and gain the trust of internal stakeholders.
• Demonstrate a high level of attention to detail and pride in high quality deliverables.
• Ability to make sound decisions and exercise good judgment.
• Flexibility to work additional hours, as needed.